Position Summary: Provide administrative, operational, and control support to the General Directorate and Finance Management by managing key processes and attending to customers and suppliers. Key Highlights: 1. Administrative and operational support to the General Directorate and Finance Management 2. End-to-end management of billing, procurement, inventory, and accounts receivable 3. Use of Aspel SAE and participation in strategic administrative processes 1. General Information **Position Title:** Executive Assistant **Department:** Administration / Executive Office **Reports To:** General Director and Finance Manager **Direct Reports:** Not applicable 2. Position Objective Provide administrative, operational, and control support to the General Directorate and Finance Management through the management of billing, procurement, supply control, order tracking, and accounts receivable administration, ensuring the proper functioning of administrative processes and timely service to customers and suppliers. 3. Functions and Responsibilities Billing and Administration * Operation of the **Aspel SAE** system in the following modules: * Billing * Procurement * Inventory (knowledge and inquiry) * Preparation and registration of: * Invoices * Credit notes * Delivery notes * Transfer CFDI * Payment complements * Organization and control of administrative and tax documentation. Accounts Receivable Management * Review and monitoring of accounts receivable. * Identification of outstanding invoices. * Support in administrative control of billing-related income. Customer Portal Management * Submission of invoices and payment complements for validation or review on various customer portals. * Follow-up on acceptance of tax documents. Order Tracking * Monitoring of the customer order delivery process. * Communication with relevant departments to ensure adherence to delivery deadlines. * Support in administrative coordination of the order flow. Supply Control * Review and control of supplies requested per work order. * Verification of material availability in inventory. * Support in administrative control of supply usage. Procurement * Management of raw material procurement. * Requesting quotations from suppliers. * Tracking orders and receipt of materials. Support to Executive and Finance Teams * Attending to and supporting the administrative requirements of the General Director and Finance Manager. * Preparing administrative reports as required. * Supporting the organization and tracking of strategic administrative activities. 4. Required Knowledge * Proficiency in the **Aspel SAE** system. * Electronic invoicing (CFDI). * Basic administrative and accounting processes. * Inventory control. * Customer portal management for invoicing. * Microsoft Office suite (especially Excel). 5. Skills * Administrative organization and control. * Attention to detail. * Ability to monitor and control processes. * Effective communication. * Planning and priority management. * Discretion and handling of confidential information. 6. Education * Technical degree or bachelor’s degree in: * Administration * Accounting * Business Management * Finance * Or related fields. 7. Experience * 1–3 years in administrative roles. * Experience in billing and administrative system management. * Experience in procurement control or order tracking (preferred). 8. Competencies * Responsibility. * Proactivity. * Teamwork. * Results orientation. * Analytical ability. * Customer service. Employment Type: Full-time Salary: $15,000.00 \- $20,000.00 per month Benefits: * Cafeteria service Work Location: On-site employment