Executive Assistant

Description

Job Summary: Provide strategic and operational support to the Operations Directorate, ensuring administrative efficiency, team coordination, and achievement of objectives through technology and data analysis. Key Highlights: 1. Strategic and operational support to the Operations Directorate 2. Collaborative leadership and team management 3. Data analysis and implementation of BI tools **Job Objective** Provide strategic and operational support to the Operations Directorate, ensuring administrative efficiency, team coordination, and objective achievement through the use of technological tools and data analysis. **Ideal Candidate Profile** A meticulous, solution-oriented, and results-driven professional with experience in executive assistance and operational management. Demonstrates strong analytical thinking, collaborative leadership, and proficiency in digital tools. Committed to continuous improvement and excellence in workplace culture. **Key Responsibilities** * Direct support to the Operations Directorate: scheduling coordination, assistance during video calls, preparation of executive reports, and support in strategic decision-making. * Package and internal logistics management: receipt, dispatch, and tracking of documentation and materials, ensuring traceability and adherence to timelines. * Productivity monitoring: supervision of on-site and remote teams, implementation of tracking tools, and performance analysis. * Team development and training: organizing training sessions, evaluating competencies, and promoting a collaborative culture. * Operational indicator analysis: interpretation of key metrics, report generation, and insights development for decision-making. * Periodic review meetings: planning control meetings, reviewing progress, and adjusting action plans. * Motivation and workplace climate: designing initiatives to strengthen team commitment and foster a positive environment. * Results presentation: preparing dashboards, visual reports, and executive presentations for senior management. **Technical Skills** * Office software suite: Office (Excel, Word, PowerPoint), Canva * Data analysis: use of BI tools (Power BI, Tableau), advanced Excel (pivot tables, macros), KPI interpretation, and report generation. * AI tools proficiency. * Collaborative technologies: Microsoft 365, **Core Competencies** * Collaborative leadership * Analytical thinking * Effective communication * Time management * Technological adaptability * Results orientation * Discretion and confidentiality