Administrative Control and Validation Manager

Description

**Position Objective** To serve as the guardian of operational certainty and cash flow for the group. The primary function is not theoretical accounting, but rather **strict digital-field validation that everything operated by each company is 100% invoiced, 100% collected, and 100% recorded in the system**. This role ensures the house is in order and up to date for month-end closings, acting with a strong sense of urgency and impeccable discipline. **Key Responsibilities (Focus on Validation and Control)** * **Revenue and Real-Operation Validation:** Ensure operational inventory matches financial inventory. *Real Estate Example: Verify that each rented unit has its lease agreement, issued invoice, and duly recorded payment in the system.* * **Monthly Reconciliation Closing (Non-Accounting):** Prepare and finalize the monthly cutoff, ensuring no hidden receivables, overdue invoices, or unrecorded transactions remain in the system for any company. * **Fiscal Supervision and Filtering:** Review and validate that information provided to the accountant for tax calculation is accurate, factual, and up to date. Monitor compliance with current invoicing regulations. * **System-Entry Audit:** Guarantee that the ERP or control system is fed accurately and timely by each business unit. Zero tolerance for "I’ll record it tomorrow." * **Alert Management:** Respond immediately to any discrepancy, billing alert, or collection delay, applying solutions with a sense of urgency. **Ideal Candidate Profile (Dynamic and High-Control Oriented)** * **Administrative "Auditor/Inspector" Profile:** A highly meticulous individual who enjoys detailed review, cross-referencing data, and refuses to leave questions unanswered. * **Dynamic and Firm:** Possessing the character and energy to demand timely information delivery and complete system registration from various departments or companies. * **Practical, Results-Oriented Mindset:** Someone focused on getting things done today; who understands that "up to date" means today—not by week’s end. * **Ownership Mindset and Urgency:** A committed individual who does not require supervision to ensure collection and invoicing processes run like clockwork. **Requirements** * **Education:** Bachelor’s degree in Administration, Accounting, Industrial Engineering (process-focused), or related field. * **Experience:** Minimum 3 years in internal audit, administrative control, multi-company collections/invoicing, or property/operations management. * **Key Skills:** Database cross-referencing, ERP system proficiency, intermediate-to-advanced Excel (for rapid reconciliations), and executive control report design (e.g., "Collected vs. Outstanding" dashboards). Salary: Starting at $15,000.00 per month Benefits: * Complimentary uniforms Workplace: On-site employment