School Administration Assistant

Description

Position Summary: We are seeking an organized and proactive Administrative Assistant to provide school support, ensuring control, updating, and safeguarding of academic information, as well as efficient service to students. Key Highlights: 1. Administrative and operational support to the School Administration Department. 2. Control, updating, and safeguarding of academic and administrative information. 3. Efficient service to students and internal users. SCHOOL ADMINISTRATION ASSISTANT Join an institution committed to academic excellence and service. We seek an organized, proactive, detail-oriented individual who contributes to the proper functioning of administrative and school processes, ensuring appropriate document control, academic information tracking, and efficient service to students and internal users. Position Purpose Provide administrative and operational support to the School Administration Department, ensuring control, updating, safeguarding, and tracking of academic and administrative information, as well as correct execution of school processes in accordance with institutional regulations and guidelines. Main Responsibilities Carry out administrative activities related to school administration processes. Receive, review, compile, validate, and safeguard physical and digital files. Enter, update, and track academic and administrative information in institutional systems. Support enrollment, re-enrollment, withdrawals, major changes, course equivalencies, and other academic procedures. Prepare certificates, official letters, reports, and official documentation. Provide service and guidance to students, faculty, coordinators, and the general public. Track academic and administrative requests submitted by various departments. Verify compliance with institutional requirements and guidelines in academic processes. Maintain updated databases, internal controls, and institutional archives. Manage and track procedures related to academic records and official documentation. Escalate incidents or exceptional situations to the appropriate responsible party. Collaborate with various departments to ensure proper operation of administrative and school processes. Required Profile Education Completed or incomplete Bachelor's degree in: Administration Business Marketing Business Management Industrial Engineering Technology Management Or related fields Experience Desirable experience of 1–3 years in: Administrative activities Document control and management Customer service Academic procedure management School administration in educational institutions File handling and tracking Knowledge and Skills Proficiency in Microsoft Office and digital tools Experience with institutional systems or ERP (Banner preferred) Document administration and control User service and guidance Process organization and tracking Effective communication across various interaction levels Desirable knowledge of SEP regulations and processes Key Competencies Adherence to regulations Effective communication Organization and planning Results orientation Teamwork Attention to detail Service attitude What We Look for in You Responsibility and commitment Ability to organize and track tasks Ease working with processes and documentation Willingness to collaborate across departments Focus on service and quality attention What We Offer Benefits exceeding statutory requirements Professional development Job stability Excellent work environment Opportunity to join a solid and growing institution If you have administrative experience and are interested in developing your career in the academic and school sector, apply now and join our team.-Requirements- Minimum education: Higher education – Bachelor's degree years of experience Keywords: helper, assistant, auxiliary, aux, ayudante, asistente, auxiliar, aide, intendencia, administration, quartermaster, administracion, school, colegio, escuela