Administrative Assistant

Description

Job Summary: An Administrative Assistant provides administrative and operational support to the Academic Director, managing processes, supporting students and faculty, and handling institutional matters to ensure smooth departmental operations. Key Responsibilities: 1. Administrative and operational support to the Academic Director 2. Management of academic processes and community engagement 3. Coordination of scheduling and administrative documentation We are seeking your talent as an **Administrative Assistant**—join our team. **Job Objective** To provide administrative and operational support to the Academic Director, ensuring proper management of academic processes, efficient support to students and faculty, schedule tracking, follow-up on institutional matters, and resolution of issues related to university academic life, thereby contributing to optimal departmental performance. **Main Responsibilities** * Provide clear information regarding academic calendars, regulations, procedures, and school activities. * Follow up on specific student cases. * Coordinate and maintain the Academic Coordinator’s schedule up to date. * Schedule meetings with students, faculty, administrative staff, and university authorities. * Collect, organize, and track academic reports, minutes, evaluations, and other administrative documents. * Support the assignment of courses, class schedules, and teaching loads. * Draft official letters, memoranda, reports, and other required administrative documentation. * Archive and maintain physical and digital academic documentation in order. * Support logistics for academic events. * Participate in and promote academic service surveys administered to the university community. **Requirements:** * Bachelor’s degree in Administration or related field * Minimum 1 year of experience in a similar position * Intermediate proficiency in Microsoft Office (Word, Excel, PowerPoint) * Experience using electronic calendar systems * Customer service orientation **Competencies:** * Organization * Assertive communication * Discretion and ethics * Ability to work under pressure * Proactivity Employment Type: Temporary Contract Duration: 6 months Salary: $13,000.00 - $15,000.00 per month Work Location: On-site