Facilities Coordinator

Description

Summary: The Facility Coordinator will ensure smooth workplace operations by supporting staff, overseeing building management, safety, vendor relationships, and assisting with budget management. Highlights: 1. Oversee maintenance, repair, and upkeep of physical facilities 2. Ensure workplace complies with safety regulations and building codes 3. Assist with budget management and track office expenses **Trinity Industries** is searching for a talented team player to fill the role of **Facility Coordinator** in our **Queretaro, Mexico** office. In this role, the **Facility Coordinator** will play a crucial role in ensuring the smooth operation of our workplace by supporting our staff, overseeing building management, safety protocols, vendor relationships, and assisting with budget management, contributing to a productive, well\-organized, and professional environment. Join our team today and be a part of **Delivering Goods for the Good of All.** **What you’ll do:** * Oversee the maintenance, repair, and upkeep of physical facilities, including HVAC, plumbing, electrical systems, and building safety. * Manage relationships with external service providers for cleaning and maintenance services. * Negotiate contracts and monitor service quality. * Ensure the workplace complies with safety regulations, building codes, and environmental standards. Implement and monitor health and safety policies and procedures. * Develop and implement emergency action plans, conduct fire drills, and ensure readiness for disasters or unexpected events. * Monitor and order office, cleaning, and kitchen supplies, manage inventory, and ensure resources are available as needed. * Plan and optimize office layouts, seating arrangements, and meeting spaces to maximize efficiency and accommodate organizational growth or change. * Schedule meetings, book conference rooms, and assist HR with organizing internal events or employee activities. * Assist with onboarding new employees \- workspace setup and IT coordination. * Coordinate daily office operations, manage correspondence, and provide support to staff and management. * *Track office expenses, process invoices, create purchase orders, and assist with budget management as needed.* **What you’ll need:** * Degree in Business Administration, Industrial Engineering, or a related field, or an equivalent combination of experience * 2 years of experience in office administration or coordination roles * 2 years of supplier management and building maintenance * Knowledge of Mexican regulations * Knowledge in Microsoft Office * Intermediate level of English **Key Competencies:** We are seeking a proactive, highly organized professional with strong attention to detail and excellent problem\-solving skills. The role requires full\-time, on\-site availability.