Executive Assistant

Description

Job Summary: We are seeking an Executive Assistant to represent the institutional image, deliver warm and proactive service, and anticipate needs to ensure the smooth operation of daily activities and executive events. Key Highlights: 1. Represent the institutional image and provide high-quality service 2. Coordinate executive logistics and support corporate events 3. A proactive work environment focused on well-being and professionalism For nearly two decades, we have operated nationally in the information technology business sector and are among the leading strategic partners for companies seeking professionalism and trust in their service providers. We are looking for \- **Executive Assistant** *\- Purpose* Represent the institutional image and provide warm, proactive, and discreet assistance to Executive Management, safeguarding the corporate experience and anticipating needs to ensure the smooth operation of daily activities, front-desk operations, and executive events. \- *Main Responsibilities* * Front-desk reception and personalized service: receive, accompany, and guide clients, suppliers, and executives with professional courtesy; manage visitor logs and access control while maintaining confidentiality and executive protocol. * Priority support for Executive Management: screen and route calls, messages, and visits for Executive Management; maintain seamless communication to address direct requests and closely monitor executive needs before, during, and after meetings or travel. * Executive logistics coordination: organize meeting rooms, support materials, and related services; manage timely reservations (hotels, restaurants, transportation); coordinate arrivals and departures of high-level guests. * Event and protocol support: coordinate guest arrivals, distribute welcome materials, and uphold etiquette and image standards during corporate events. * Basic document and administrative management: maintain simple correspondence and front-desk filing controls in both physical and digital formats; report incidents and track front-desk supply status to ensure uninterrupted service. * Experience oversight: monitor the front-desk environment (appearance, cleanliness, service quality) and raise observations or propose actions to sustain continuity and quality of executive service. \- *Requirements* * Education: preferably technical training or courses in hospitality, customer service, or secretarial studies. * Experience: minimum 1–2 years in front-desk, hostess, or corporate customer service roles. * Skills: excellent interpersonal communication, empathy, discretion, and ability to anticipate and prioritize executive needs; proactivity and composure under pressure. * Digital competencies: basic knowledge of access control systems, digital logs, and Microsoft Office suite; aptitude to quickly learn internal platforms. *Key Skills* \- Learning Agility \- Teamwork \- Analytical Thinking \- Effective verbal and written communication. \- Responsiveness. \- Attention to detail \- Technical language. ***On-site work*** We are highly interested in welcoming you to our team — prioritizing your well-being, that of our clients, and of the company, enabling sustainable long-term operations. Salary: $10,000\.00 \- $13,000\.00 per month Benefits: * Professional development support * Employee discount * Company parking * Medical expense insurance * Major medical expense insurance * Life insurance * Company mobile phone * Grocery vouchers Workplace: On-site employment