Executive Assistant to Management

Description

Position Summary: We are seeking an Executive Assistant to Management for a construction company, with a strong emphasis on document control, executive management, and client and managerial support. Key Highlights: 1. Strong focus on Document Control 2. Executive calendar management and meeting coordination 3. Direct interaction with clients and managers Job Description: Position: Executive Assistant to Management (Strong focus on Document Control) A construction and renovation company is seeking an Executive Assistant to Management with verifiable experience in document control, senior management support, and handling confidential information. Location: Progreso Nacional neighborhood (near MB Progreso Nacional) Salary: $13,000 MXN per month Weekly payment via BBVA payroll Schedule: Monday to Friday, 9:00–18:00 hrs; Saturday, 9:00–14:00 hrs Key Responsibilities: Advanced document control (MANDATORY): Management and safeguarding of physical and digital files Strict control of contracts, invoicing, purchase orders, and administrative documentation Timely follow-up on signatures with management Validation, updating, and cleansing of documents Version control, traceability, and data backup Structured organization of files (digital and physical) Executive calendar management and meeting coordination Direct follow-up on management’s pending tasks Preparation of executive reports Executive support: Direct interaction with clients and managers Clear, professional, and timely communication Follow-up on requests with high urgency Required Profile (screening criteria): Bachelor’s degree in Business Administration or related field (completed) Minimum 2 years of verifiable experience in a similar role Solid experience in document control (not just basic administrative tasks) Intermediate-to-advanced Excel proficiency Excellent executive presentation High level of organization, discretion, and confidentiality awareness Service-oriented attitude, problem-solving ability, and follow-up discipline Candidates without document control experience will not be considered IF YOU MEET THESE REQUIREMENTS, SEND YOUR CV TO \*55\*87\*19\*54\*72\* Employment type: Full-time Workplace: On-site Employment type: Full-time Salary: $13,000.00–$15,000.00 MXN per month Workplace: On-site