Payroll Accounting Assistant

Description

Job Summary: This position focuses on accurately processing, calculating, and managing payroll, ensuring legal compliance and addressing employee inquiries. Key Highlights: 1. Manages payroll and legal compliance with precision. 2. Processes and calculates personnel incidents accurately. 3. Provides support and resolves employee inquiries. **General Information** * **Position:** **Private Accountant, Payroll Specialist** * **Reports to:** Human Resources Management * **Department:** DO and Human Resources * **Work Mode:** On-site (Mixcoac, CDMX) **Job Objective** The objective of this position is to **accurately and timely process, calculate, and manage employee payroll**, ensuring compliance with current labor and tax legislation, as well as maintaining updated personnel files and records. Handles employee inquiries. **Main Responsibilities** **1\. Payroll Calculation and Processing** * Collect, verify, and process personnel **incidents** (absences, tardiness, overtime, leaves, bonuses, child support, disabilities, and incentives). * Calculate earnings and deductions in accordance with employment contracts and labor legislation. * Process payroll payments (weekly, biweekly) using the appropriate management software. * Calculate benefits payments such as year-end bonus (aguinaldo), vacation premium, and severance or final settlements. **2\. Legal and Tax Compliance** * Generate and validate files for employer-employee contribution payments to IMSS and INFONAVIT (via platforms such as SUA or SIPARE). * Calculate corresponding income tax (ISR) withholdings for accurate filing and payment. * Prepare and review annual earnings and withholding certificates. **3\. Personnel Management and Support** * Address and resolve employee inquiries regarding payroll slips, tax calculations, or benefits. * Prepare and update personnel files with payroll-related documentation (employment contracts, onboarding, offboarding, salary adjustments). * Manage IMSS procedures for onboarding, offboarding, and salary adjustments. **4\. Reconciliation and Reporting** * Conduct periodic reconciliations between accounting records and the payroll system. * Prepare periodic reports for Finance or Accounting departments to project personnel expenses. * Archive and safeguard supporting documentation for payments made. **Requirements and Candidate Profile** * **Education:** Bachelor’s degree in Public Accounting, Business Administration, Human Resources, or a related field (degree completed). * **Experience:** Minimum 3–4 years of experience in similar roles or in personnel administration. * **Technical Knowledge:** * Federal Labor Law (LFT). * IMSS and INFONAVIT regulations. * Proficiency with SUA, IDSE, SIPARE software and SAT portals. * Payroll software usage (e.g., CONTPAQi, Aspel NOI, SAP, or others). * Intermediate-to-advanced Excel (pivot tables, data cross-referencing). **Soft Skills:** * Attention to detail: In payroll processing, even minor errors can have significant consequences. Precision is critical to avoid costly mistakes and maintain employee trust. * Problem-solving ability: Discrepancies in payments or employee data may occur frequently. Quickly identify the root cause and implement timely solutions. * Effective communication: The payroll assistant must clearly and accessibly explain complex topics to both employees and supervisors. * Stress management during high-demand cycles: Workload increases substantially during payroll periods. Maintain composure to meet deadlines without compromising quality. * Service orientation: Frequent interaction with employees requires handling their inquiries with courtesy and professionalism—essential for sustaining a positive work environment. * **Key Competencies:** * **High attention to detail and accuracy.** * Organization and time management. * Excellent communication skills. * Confidentiality and professional ethics. * Analytical and problem-solving skills. * Effective communication and internal customer service.**Performance Indicators (KPIs)** * **Calculation Accuracy:** Zero errors in payroll deposits and 100% on-time and correct compliance. * **Response Time:** Efficiency and speed in addressing and resolving personnel inquiries and clarifications. * **Tax and Social Security Compliance:** Zero fines or surcharges due to delays in IMSS, INFONAVIT, or tax contribution payments. Salary: $14,000.00 – $17,000.00 per month Work Location: On-site employment