General Administrative Assistant

Description

Position Summary: Contrasys is seeking a General Administrative Assistant to provide administrative support, ensure information control and document management, and guarantee compliance with internal processes. Key Responsibilities: 1. Administrative support across various departments of the company. 2. Document management and tracking of administrative procedures. 3. Collaboration in preparing tenders and public procurement processes. Contrasys is a company specializing in telecommunications services, installation of video surveillance systems, network security, and other related services. Currently experiencing growth, the company is seeking a General Administrative Assistant. Position Objective: To provide administrative support to various departments of the company, ensuring appropriate information control, accurate document management, and timely compliance with internal processes. Key Activities: * Assist in drafting, organizing, and archiving physical and digital documents. * Manage and track internal and external administrative procedures. * Prepare reports, templates, and databases for information control. * Maintain updated administrative records and controls. * Collaborate on operational and administrative tasks as required by immediate supervisors. * Provide administrative support in preparing tenders and public procurement processes. * Monitor official portals to identify calls for tenders and participation opportunities. * Assist in documentation required for the company’s participation in government and public-sector procurement processes for goods and services. Required Competencies: * Organization * Document Management * Attention to Detail * Ethics and Compliance * Teamwork * Analytical Ability * Results Orientation * Administrative Management Requirements: \- Completed or incomplete Bachelor’s degree in Administration, Business, Commercial Relations, or related fields. \- 2 years of experience \- Mandatory: attention to detail, excellent spelling, strong writing skills, and ability to work under pressure. Work Characteristics: * Full-time, on-site position * Working hours: 9:00 AM to 6:00 PM, Monday through Friday * Location: Benito Juárez, CDMX — two blocks from Xola Metro Station Benefits: * Formal employment with full statutory benefits (IMSS, INFONAVIT, Christmas bonus, vacation pay) * Job stability and career growth within the company. * Option for an indefinite-term contract. * Additional financial support after completing three months of employment. **Non-Discrimination Clause** Any form of discrimination in hiring processes is strictly prohibited — whether by action or omission, intentional or not — if it is not objective, rational, or proportionate, and has the purpose or effect of obstructing, restricting, impeding, diminishing, or nullifying the recognition, enjoyment, or exercise of human rights and freedoms, when based on one or more of the following grounds: ethnic or national origin, skin color, culture, sex, gender, age, disabilities, social or economic status, physical or mental health condition, legal status, religion, physical appearance, genetic characteristics, migration status, pregnancy, language, opinions, sexual preferences, political identity or affiliation, marital status, family situation, family responsibilities, language, criminal record, or any other ground; discrimination shall also include homophobia, misogyny, any manifestation of xenophobia, racial segregation, antisemitism, as well as racial discrimination and other related forms of intolerance". Job Type: Full-time Salary: $12,000\.00 \- $13,500\.00 per month Application Question(s): * Describe a process or activity from your previous jobs where a small error could lead to significant consequences. How do you ensure you avoid mistakes? * When faced with multiple urgent tasks simultaneously, what criteria do you use to prioritize them? * Describe the essential elements you consider indispensable when drafting a formal email to a client. * What tools or strategies do you use to ensure your documents are free of spelling errors? Workplace: On-site employment