Administrative Assistant for Construction Site

Description

Job Summary: Provide administrative support on-site by controlling expenses, procurement, and documentation to ensure efficient financial and administrative project management. Key Highlights: 1. Key administrative support in construction site operations 2. Financial and administrative project management 3. Expense control, procurement, and documentation management **Job Objective** Provide administrative support to construction site operations through the control, recording, and tracking of expenses, procurement, and documentation, ensuring traceability, order, and availability of information for proper financial and administrative project management. **Tool Proficiency** * Excel (intermediate–advanced level) * Google Drive * AutoCAD (preferred) **Required ProfileEducation** * Technical degree or incomplete bachelor's degree in Administration, Accounting, or related field **Experience** * 1–3 years in administrative roles, preferably in construction sites or construction industry **Knowledge** * Petty cash management * Invoice issuance and CFDI validation * Preparation and control of purchase orders * Expense recording and control * Physical and digital document control **Functions and Responsibilities1\. Operational Financial Control** * Manage and control petty cash according to established guidelines * Record and validate expenses promptly * Ensure proper safeguarding of supporting documents **2\. Procurement Control** * Prepare and enter purchase orders * Record and itemize purchases made * Track purchase requests and deliveries **3\. Invoicing and Payments** * Request and validate invoices per tax requirements * Record payments made to suppliers * Verify consistency among purchase orders, invoices, and payments **4\. Resource Control** * Track fuel consumption and vehicle mileage for construction site vehicles * Validate usage according to operational needs **5\. Document Control** * Organize and maintain up-to-date physical and digital project folders * Compile complete administrative files * Ensure information availability for audits or internal/external reviews Job Type: Project-based or fixed-term contract Contract Duration: 15 months Salary: $14,000.00 per month Application Question(s): * Do you have experience in construction? (Please list at least one previous job) MANDATORY Experience: * Construction sector: 1 year (Required) Work Location: On-site employment