Corporate Administrative Manager

Description

Position Summary: This position focuses on administering, coordinating, and supervising the administrative operations of a corporate group or portfolio of companies, ensuring resource control and operational efficiency. Key Highlights: 1. Administers and coordinates administrative operations across multiple companies 2. Ensures resource control and operational efficiency 3. Leads multidisciplinary teams and promotes a results-oriented culture **General Information** **Position:** Corporate Administrative Manager **Department:** Administration **Reports to:** General Management / Board of Directors **Team Oversight:** Administration, procurement, human resources, treasury, general services, and support departments. Position Objective To administer, coordinate, and supervise the administrative operations of a corporate group or portfolio of companies, ensuring resource control, compliance with internal policies, operational efficiency, and proper execution of administrative, financial, and organizational processes across each legal entity. **Core Responsibilities: Corporate Administration** * Supervise the administrative operations of various companies or business units. * Standardize administrative policies, procedures, and controls. * Ensure compliance with corporate guidelines. * Coordinate proper documentation and contract administration. **Administrative Planning and Control** * Develop and monitor administrative budgets. * Supervise operational expenses and resource optimization. * Implement administrative performance indicators. * Track executive reports and operational results. **Financial and Operational Management** * Supervise treasury, payments, invoicing, and operational cash flow. * Coordinate procurement processes and supplier negotiations. * Validate compliance with tax and administrative obligations. * Monitor internal controls and audits. **Multi-Company Coordination** * Manage multiple legal entities simultaneously. * Ensure effective communication among departments and companies. * Coordinate the establishment, operation, and administrative control of new business units. * Track permits, contracts, and corporate legal compliance. **Leadership and Team Management** * Lead multidisciplinary administrative teams. * Evaluate staff performance and productivity. * Train and develop administrative talent. * Promote an organizational culture focused on results and efficiency. **Strategic Support to Management** * Present analyses and metrics to support decision-making. * Participate in organizational improvement initiatives. * Identify operational and administrative risks. * Propose optimization and growth strategies. **Responsibilities** * Administrative and operational control across multiple companies. * Resource optimization and cost reduction. * Compliance with corporate policies and processes. * Budget and expense supervision. * Proper documentation and legal administration. * Effective coordination among departments and business units. **Position ProfileEducation** * Bachelor’s degree in Administration, Accounting, Finance, or related field. * Master’s degree in Administration or Business Management preferred. **Experience** * 5–10 years in administrative or managerial roles. * Experience managing corporate groups or business conglomerates. * Experience managing multiple legal entities and simultaneous operations. * Experience in administrative control, budgeting, and operational supervision. **Knowledge** * Corporate administration. * Budget planning and control. * Administrative and operational processes. * Internal control and auditing. * Treasury and procurement. * Fundamental labor and tax legislation. * ERP and administrative systems. **Competencies** * Leadership. * Strategic planning. * Organization and control. * Decision-making. * Analytical thinking. * Negotiation. * Effective communication. * Results orientation. * Problem solving. * Adaptability and multitasking. **Performance Indicators (KPIs)** * Administrative expense control and reduction. * Budget compliance. * Operational efficiency. * Administrative response time. * Audit compliance. * Administrative department productivity. * Process optimization. * Legal and documentation compliance. **General Conditions** * Willingness to travel. * Handling of confidential information. * Working under pressure and toward targets. * Coordinating multiple companies and teams simultaneously. Salary: $45,000\.00 \- $50,000\.00 per month Work Location: On-site employment