Human Resources Manager

Description

Job Summary: Responsible for building, structuring, and operating the HR department from scratch, ensuring appropriate talent, a strong culture, and clear processes to support sustainable growth. Key Highlights: 1. Build and structure the HR department from scratch. 2. Strategic and operational scope in talent management. 3. Evolution to HR Director as the company grows. Job Description: HR Manager / Deputy HR Director Responsible for building, structuring, and operating the HR department of AVYNA COSMETICS from scratch. Their mission is to ensure the organization has the right talent at the right time, within a solid culture and clear processes that enable the company’s sustainable growth. This position carries both strategic and operational scope: it not only oversees HR processes but also designs, documents, implements, and measures them. It works directly with the General Management and leaders across all departments to align talent management with business objectives. This is the first formal pillar of the Human Resources area at AVYNA and holds the profile, vision, and potential to evolve into the HR Director role as the organization grows. **Responsibilities** **Recruitment and Selection** * Design and manage the recruitment process for all departments (sales, operations, marketing, etc.). * Monitor job openings on relevant platforms, screen candidates, and coordinate interviews with department leaders. * Manage the onboarding process for all new hires, ensuring a consistent experience aligned with AVYNA’s culture. * Maintain an active database of potential candidates (talent pool) to fill vacancies swiftly. **Personnel Administration** * Manage employee files, contracts, registrations, and terminations with the relevant authorities. * Ensure compliance with the Federal Labor Law (or applicable legislation per jurisdiction) and internal company policies. * Coordinate payroll processing in collaboration with the administrative department. * Administer vacations, medical leaves, permissions, and any other personnel-related incidents. **Culture and Organizational Climate** * Design and implement initiatives to strengthen AVYNA’s organizational culture. * Conduct periodic employee engagement and eNPS surveys, analyze results, and propose action plans. * Serve as the communication channel between employees and management to resolve questions, grievances, or sensitive situations. * Promote an inclusive, respectful, and results-oriented work environment. **Performance Evaluation and Development** * Coordinate KPI-based performance evaluations across all levels in collaboration with department leaders. * Track individual development plans and probation periods for each employee. * Propose and manage training and continuous learning programs aligned with each department’s needs. * Ensure all job descriptions are updated, complete, and signed. **Compensation and Benefits** * Maintain the salary scale up to date and propose adjustments based on market benchmarks. * Manage the current bonus and variable compensation scheme in coordination with Management. * Propose improvements to the benefits program to attract and retain talent. **HR Strategy and Projects** * Develop and execute the annual HR plan aligned with business objectives. * Design HR processes, policies, and manuals (internal regulations, vacation policies, code of conduct, etc.). * Generate periodic HR metrics reports (turnover, headcount, time-to-fill, etc.) for General Management. * Lead special HR projects as required by the organization. **Office and Facilities Operations** * Ensure proper functioning of company facilities (office, work areas, common zones). * Manage and monitor preventive and corrective maintenance of furniture, office equipment, and physical infrastructure. * Coordinate with service providers (cleaning, maintenance, stationery, general services) to guarantee continuous operations. * Administer the inventory of office supplies and equipment assigned to employees, ensuring control and timely replenishment. * Manage assignment and return of equipment, access credentials, and furniture at the start and end of each employee’s employment relationship. * Supervise that workspaces meet appropriate standards of hygiene, safety, and ergonomics. * Coordinate any facility adaptations, renovations, or improvements in collaboration with General Management. **Payroll and Bonus Review** * Review and validate periodic payroll prior to processing, ensuring accuracy of registrations, terminations, modifications, and deductions. * Verify correct calculation and application of bonuses, KPI-based incentives, performance bonuses, and any variable compensation components per current schemes. * Coordinate with the administrative department on tax withholdings, legal deductions, and additional benefits. * Generate and safeguard payroll and variable compensation reports for each period, ensuring traceability and confidentiality. * Identify and resolve payroll inconsistencies, promptly notifying affected employees. * Ensure salary changes resulting from promotions, probation periods, or market adjustments are correctly reflected in payroll for the corresponding period. * Maintain the salary scale and bonus scheme up to date, proposing adjustments to Management when deviations or risks of internal inequity are detected. The activities described are illustrative, not exhaustive, and may be modified at any time at the organization’s discretion. **Minimum Requirements** * Bachelor’s degree in Business Administration, Organizational Psychology, Industrial Relations, or related field (degree completed). * Minimum 3 years of comprehensive HR experience (recruitment, payroll, climate, evaluations). * Solid knowledge of Mexican labor legislation (Federal Labor Law) or applicable legislation in the country of operation. * Advanced English (minimum B2–C1). * Proficiency in digital tools: Google Workspace, Excel, CRM or HRIS. * Demonstrable experience designing HR processes from scratch. * Ability to work autonomously in fast-growing environments. **Soft Skills** * Empathetic leadership focused on people development. * Effective communication across all organizational levels. * Strategic thinking combined with operational execution capability. * Discretion and handling of confidential information. * Results orientation and continuous improvement mindset. * Conflict resolution and change management. * Organization, follow-up, and attention to detail. * Adaptability in rapidly growing environments. **Work Schedule** \-Monday to Friday, 9:00 – 18:00 hours. \-On-site Job Type: Full\-time Pay: $20,000\.00 \- $30,000\.00 per month Language: * English (Required) Work Location: In person