Commercial Director Assistant

Description

Job Summary: This position seeks a Director Assistant to optimize time, organizational structure, and decision-making, serving as a strategic, high-trust liaison. Key Highlights: 1. Strategic role of high trust with direct impact on the General Management 2. Comprehensive management of complex corporate agendas and institutional follow-up 3. Opportunity for professional development and job stability Director Assistant **Location:** Maestro Punto Sao Paulo Condominium, Ponto São Paulo, Parks Tower, 2400, UP1 Office C Int. 701, 44630 Guadalajara, Jal. **Job Type:** Full-time **Salary:** $ based on qualifications, paid biweekly Job Mission Ensure optimization of the General Management’s time, organizational structure, and decision-making efficiency. Serve as a strategic, high-trust liaison guaranteeing operational continuity and rigorous tracking of institutional agreements. Main Functions and Responsibilities * **Agenda Management:** Strategic planning, restructuring, and prioritization of complex corporate agendas and executive time flows. * **Institutional Follow-up:** Direct coordination and enforcement of progress from staff and middle management regarding assigned tasks and committed deadlines. * **Document Governance:** Initial filtering, validation, and preliminary approval of critical documentation prior to submission to Management. * **Logistics:** Executive decision-making on last-minute meetings, events, and travel, aligned with authorized budgets. Expected Results (First 12 Months) * Guarantee a minimum 95% completion rate for tasks and pending items assigned to Management. * Design and implement at least two (2) process improvements optimizing general administration or operations. * Ensure up to 95% of staff committed deadlines are met on time and as agreed. * Maintain a zero-error indicator in the delivery and review of critical documentation. Profile Requirements * **Academic Qualification:** Bachelor’s degree in Business Administration, Business Management, or related field (preferably completed). * **Experience:** 1–2 years in executive assistant roles, senior management secretarial positions, or administrative coordination. Mandatory Technical Competencies * Advanced proficiency in **Microsoft Excel**, oriented toward reporting and data analysis. * Mastery of Microsoft Office suite and digital productivity tools. * Experience in advanced management and control of complex corporate agendas. Behavioral Competencies (Soft Skills) * Highly structured organization and planning. * Assertive communication and high-level interpersonal relationships. * Attention to detail, rigor, and proactivity. * **Absolute discretion** and ethical handling of confidential information (compliance with the Federal Law on Personal Data Protection). * Resilience, frustration tolerance, and equanimity to resolve operational contingencies under pressure. Work Schedule and Availability * **Standard Shift:** Regular institutional working hours. * **Availability:** High flexibility required to accommodate last-minute travel needs, extraordinary weekday overtime extensions, and occasional weekend coverage according to the Director’s priorities. Benefits and Perks * Statutory benefits. * Job stability and professional development. If you meet this profile and are ready to take on a highly responsible and dynamic challenge, **apply through this channel with your updated CV.** Job Type: Permanent Pay: $12,000.00 \- $17,000.00 per month Work Location: In person