Purchasing Assistant

Description

**Join our team as a Purchasing Assistant!** A leading company in the HVAC services sector is seeking to integrate a dynamic, methodical, and highly negotiation-capable professional into its purchasing team. **Objective:** Provide comprehensive support to the purchasing department in executing and controlling procurement processes, while maintaining updated databases and management reports. The primary focus is to ensure logistical tracking and validation of quality standards for supplies, guaranteeing that resources are available on time, in the required form, and at the best cost\-benefit ratio for the organization. **Requirements:** * Education: Bachelor's degree in Administration, Logistics, Accounting, or a related field. * Experience: Minimum 1 year performing similar functions (purchasing, supplier interaction, or warehouse operations). * Tools: Intermediate proficiency in Microsoft Office (with emphasis on Excel). * Competencies: Negotiation skills, excellent organizational ability, and results orientation. * Attitude: Proactivity, problem-solving capability, and strong interpersonal communication skills. **Key Responsibilities:** * Procurement Cycle: End-to-end processing and tracking of purchase orders to suppliers. * Database Management: Maintain up-to-date price lists and catalogs of active suppliers. * Document Validation: Cross-check invoices against physical deliveries to ensure record integrity and proper closure of purchase orders. * Delivery Tracking: Regular contact with suppliers to confirm shipment dates and monitor materials in transit until arrival at destination. * Comparative Analysis: Request and organize quotations from multiple suppliers to present options balancing cost, delivery time, and quality. * File Control: Maintain organized digital and physical archives of purchase orders, technical specifications, and supplier account statements. * Incident Management: Report and follow up on returns or claims due to damaged or incomplete orders.