Arts Workshop Coordinator

Description

Position Summary: Arts Workshop Coordinator to ensure efficient operation of plastic arts laboratories through administrative management, maintenance, and resource control. Key Responsibilities: 1. Manages tool, machinery, and laboratory space lending. 2. Performs maintenance and updates inventories of art resources. 3. Advises students and faculty on the use of materials and equipment. Arts Workshop Coordinator **Objective.** To address administrative, maintenance, improvement, acquisition, lending, material control, and space management matters related to the Plastic Arts Laboratory, thereby delivering efficient service to full-time, part-time faculty, and university community students. **Responsibilities.** * Manage lending control for laboratory tools, materials, equipment, and machinery (approximately 800–900 items), including the Graphic Arts Workshop, Ceramics Workshop, Sculpture Workshop, Painting Workshop, Drawing Workshops, and La Luz de la Nevera. * Perform maintenance of machinery, tools, and spaces to ensure proper functionality. * Advise on the use of specific materials, machinery, equipment, and tools. * Update inventory records for materials, tools, machinery, furniture, and fixed assets located in the laboratory. * Process registration or removal procedures for fixed assets—such as tools, machinery, or furniture—physically present in the workshops. * Control usage, availability, and after-hours lending of workshops and classrooms. * Control availability and lending of lockers for all undergraduate students in Plastic Arts. * Monitor usage and availability of lockers, cabinets, or planeros assigned to faculty across designated spaces. * Conduct inspections, needs assessments, and maintenance follow-up for infrastructure, furniture, equipment, and machinery of H * Update the tool, machinery, material, and space lending system managed by Workshop Control. * Draft, update, and enforce compliance with regulations governing the use of materials, tools, machinery, and equipment. * Place safety folders containing updated material information in workshops during each academic cycle. * Maintain an up-to-date catalog of materials, tools, equipment, and machinery in the inventory for student and faculty access. * Initiate projection, quotation, procurement, installation (if required), and VAC control processes based on identified needs concerning existing infrastructure, tools, materials, and machinery aligned with programs implemented in the Plastic Arts undergraduate program. * Process monthly budget purchases to execute necessary acquisitions of materials, supplies, and tools required for student workshop consumption, according to each academic period’s requirements. * Provide timely email updates to the Plastic Arts undergraduate program’s mailing list—including students, alumni, faculty, and collaborators—regarding activities conducted within the Department of Arts, specifically those related to the plastic arts area. * Support setup and specific equipment/tool requirements for artists’ or students’ installations and de-installations at La Luz de la Nevera. * Advise on packaging processes for student artworks or projects developed within the Plastic Arts undergraduate program for exhibitions in cultural venues both inside and outside UDLAP. * Execute external visitor access authorization procedures in coordination with campus security for events or activities held within the Plastic Arts area. * Actively participate in institutional events such as Expo UDLAP, graduation ceremonies, or other events designated by the Department of Arts. * Carry out necessary or requested actions for departmental projects or events in collaboration with other university units, such as the Directorate of Cultural Spaces and Artistic Heritage, Cultural Outreach, etc. * Maintain open communication and actively respond to needs raised by the Plastic Arts undergraduate program coordination. * Assist in managing and coordinating exhibition projects of Plastic Arts undergraduate students’ production in internal and external cultural venues. * Prepare activity reports upon request. * + Assume responsibility for furniture and equipment in assigned workshops. * Attend work meetings with senior authorities and other entities/institutions as required. Monitoring and budget preparation for proper maintenance of plastic arts workshops. * **Accountabilities.** * Control and administer spaces and resources belonging to the Plastic Arts Laboratories. * Ensure proper functioning of machinery and tools in the Plastic Arts Laboratories. * Draft, update, and enforce compliance with regulations and safety folders for tools, machinery, and equipment in the Plastic Arts Laboratories. * Accompany and advise students requiring support for using Plastic Arts Laboratories’ spaces or resources. * Provide effective and warm assistance to students, part-time, and full-time faculty.