Administrative Assistant

Description

Position Summary: Provide comprehensive executive support by efficiently managing schedules, communications, and tasks to ensure an optimal workflow of activities with confidentiality and commitment. Key Highlights: 1. Comprehensive executive support with a high level of confidentiality and commitment. 2. Efficient management of schedules, communications, and administrative/operational tasks. 3. Coordination of services, handling of communications, and organizational documentation. Provide comprehensive executive support by efficiently managing schedules, communications, administrative and operational tasks, always ensuring an optimal daily workflow under the highest standards of confidentiality and commitment. **Profile:** We seek a candidate with a minimum of three years of experience in similar roles, supporting executive-level personnel and coordinating operational services; a bachelor's degree in Administration, Public Relations, Business, or related fields; proficiency in office software, Microsoft Office, and management tools. **Responsibilities:** * Organize and track appointments, meetings, and institutional events. * Handle phone calls, emails, and visitors, acting as the Director's first point of contact. * Draft sensitive documents, reports, and presentations. * Coordinate transportation, accommodation, and travel allowances. * Organize legal or financial files and documents with strict order. * Coordinate, monitor, and supervise external services (maintenance, supplies, courier services, etc.); manage orders, review invoices, and ensure compliance with agreed terms. **Requirements:** * Flexible availability * Management and negotiation skills * Proactivity * Absolute discretion Salary: $15,000\.00 \- $17,000\.00 per month Benefits: * Company parking * Flexible working hours * Company phone * Complimentary uniforms * Food vouchers Workplace: On-site employment