General Services Assistant

Description

Position Summary: We are seeking a responsible, organized, and proactive General Services Assistant to provide efficient support in administrative and operational management, with a focus on procurement, maintenance, and archiving. Key Highlights: 1. Responsible and organized for administrative and operational management 2. Comprehensive management of quotations, suppliers, and purchase orders 3. Professional development and benefits exceeding legal requirements We are looking for a **General Services Assistant** who is responsible, organized, and proactive, and who can provide efficient support in the administrative and operational management of the department. The candidate will be responsible for tracking and controlling quotations, contacting and coordinating with suppliers, preparing purchase and payment orders, supervising maintenance work, and organizing and managing physical and digital archives. Ideal candidates are organized, proactive, detail-oriented, and possess strong communication skills. **Main Activities and Responsibilities:** * **Quotation Tracking:** Request, compare, and follow up on quotations, ensuring compliance with specifications, timelines, and budget. * **Supplier Communication:** Manage services, negotiate terms, and keep the supplier database updated. * **Purchase Order Preparation:** Generate and manage purchase and payment orders, verifying supporting documents and required approvals. * **Maintenance Supervision:** Monitor preventive and corrective maintenance activities, ensuring quality and compliance. * **Document Management:** Organize and administer the department’s physical and digital archives, ensuring proper control and easy access to information. **Requirements:** * Technical degree in Maintenance, Business Administration, Industrial Engineering, or Civil Engineering. * Minimum 1 year of experience in similar positions. * Must have experience in procurement processes (quotations, supplier interaction, requisitions). * Basic knowledge of maintenance tools and materials. * Proficiency in computer applications (Excel, email). * Proactivity, punctuality, and service-oriented attitude. **Work Schedule:** * Monday to Friday, 8:00 a.m. to 4:00 p.m. * Saturdays, 8:00 a.m. to 2:00 p.m. **We Offer:** * Benefits exceeding legal requirements. * Opportunities for professional development. If you meet the profile and are interested in joining our team, please send your updated CV to: reclutamientouo@olmeca.edu.mx ***APPLY ONLY IF YOU MEET THE PROFILE*** Employment Type: Full-time Salary: $10,000.00 - $12,000.00 per month Education: * Completed Bachelor’s Degree (Preferred) Work Location: On-site employment