Administrative Assistant

Description

Job Summary: We are seeking an Administrative Assistant to manage reports, supervise warehouse operations, coordinate deliveries, maintain databases, and ensure compliance with safety standards. Key Responsibilities: 1. Manages daily reports and reconciliations 2. Supervises and schedules material logistics 3. Coordinates supply deliveries and verifies units Adocretos de Puebla, a 100% Mexican company with 40 years of experience in the construction sector, is looking for your talent as: Administrative Assistant Responsibilities: Generate daily incoming reports for aggregates, water, and additives; perform reconciliations versus invoicing with scanning of delivery notes; record diesel loads (at plant and to FOS/AP); track water supply tanker trips; manage vehicle gasoline vouchers; document equipment maintenance (e.g., tachographs); and conduct preventive maintenance for tractor-trailers and allied equipment. Supervise warehouse deliveries and outbound shipments; schedule raw materials for plant production based on stock levels; inspect warehouse conditions; and maintain inventory of cleaning supplies and office stationery. Coordinate delivery of oil and cleaning supplies to operators, managing production needs or contingencies through requisitions. Maintain updated personnel and assigned equipment databases; track vehicle documentation; and confirm scheduling of vehicle inspections. Perform reconciliations, calculate trips, manage payroll, and handle purchase requisitions required for the department. Promote proper use and care of safety equipment among operational staff, ensuring compliance with safety regulations. Process payroll incidents and submit them. We Offer: Weekly payments Statutory benefits from day one IMSS (Mexican Social Security Institute) Vacation days Vacation bonus Year-end bonus (Aguinaldo) Profit-sharing (Utilidades) Free cafeteria (breakfast and lunch) Work Location: Amozoc, Puebla. -Requirements- Minimum education: Higher education – Bachelor's degree 1 year of experience Age: between 24 and 45 years Keywords: helper, assistant, auxiliary, aux, administrative assistant, aide