Accounts Payable Assistant

Description

Position Summary: End-to-end accounts payable management, reconciliations, vendor administration, and financial coordination to ensure accurate accounting integration and document control. Key Responsibilities: 1. End-to-end accounts payable cycle management. 2. Vendor administration and budgetary control. 3. Financial coordination and document maintenance. Manage accounts payable registration and control, ensuring accurate accounting integration. Administer the complete document flow: purchase order, invoice, payment, and payment complement. Validate invoices, tax receipts, and vendor documentation in accordance with internal policies. Perform invoice reconciliations against purchase orders and services received. Track the vendor payment process, ensuring each disbursement is fully supported by complete documentation. Prepare and update purchase order reports to facilitate visibility and decision-making. Review and confirm accurate expense invoicing, ensuring reliability of accounting information. Maintain and keep up-to-date physical and digital archives of invoices, receipts, and supporting evidence. Create digital files per service or vendor containing all corresponding documentation. Schedule payments via database entry and control (Excel), ensuring compliance and administrative order. Send vendors a list of paid invoices and manage receipt of payment complements (CFDI). Manage the vendor portfolio, tracking balances, payments, and pending documentation. Prepare and monitor expense budgets, primarily in the transportation area. Generate weekly expenditure forecasts to ensure resource availability. Coordinate with internal departments (accounting and logistics) to validate financial and operational information. Maintain organized document control to facilitate audits, internal reviews, and quick queries.-Requirements- Minimum education: Higher education – Bachelor's degree 1 year of experience Knowledge: Account reconciliation, Budget control, Accounts payable, Vendor management, Budget administration Keywords: helper, assistant, assistant, aux, auxiliary, assistant, helper, aide, account, accounts