Administrative Assistant - Office Reception

Description

Job Summary: This multifaceted role encompasses corporate customer service, access control, administration, procurement, inventory, logistics, route planning, and valuables custody, with support in maintenance and commercial activities. Key Highlights: 1. Comprehensive management of corporate customer service and access control. 2. Key administration of procurement, inventory, and vehicle logistics. 3. Coordination of maintenance and strategic commercial support. Corporate Customer Service and Access Control: -Agile handling of telephone calls, emails, and corporate WhatsApp. -Reception and routing of clients, suppliers, and couriers. -Coordination of common areas (daily supply of beverages in the executive office and kitchen, supporting cleaning staff). Administration, Procurement, and Inventory: -Direct management of biweekly procurement and stock of office supplies and first-aid kits (addressing needs of executives and field personnel). -Inventory control, advance ordering, and labeling of toner cartridges with assigned suppliers. -Digitization of documents and strict control of corporate keys. Logistics, Route Planning, and Valuables Custody: -GPS-based monitoring and tracing/optimization of efficient routes for driver errands. -Fuel custody and control: physical safeguarding of vehicle registration cards and fuel cards; preparation of fuel request forms and instructions to drivers regarding refueling procedures. -Strict control over entry and exit of tools from the facility. Maintenance Coordination and Commercial Support: -Monitoring of preventive/corrective maintenance schedules for the vehicle fleet, air conditioning systems, and heavy machinery (in direct communication with the Construction Supervisor). -Commercial support through publishing and tracking items for sale on Facebook. -General administrative support for minor tasks assigned by Management and Human Resources. -Requirements- Minimum Education: Upper Secondary Education – Technological High School Diploma 1 year of experience Age: between 23 and 40 years Knowledge: Equipment management, Access control, Microsoft Excel, Suppliers, Reception, Coordination Driver's License: Class A Keywords: helper, assistant, auxiliary, aux, administrative, receptionist, recepcionista, office, oficina