Executive Assistant

Description

Position Summary: Leads corporate administration and coordinates official events, managing resources and operations to ensure an optimal and safe work environment. Key Highlights: 1. Leadership in corporate event administration and coordination. 2. Resource management and maintenance to ensure an optimal work environment. 3. Collaboration in organizing events and wellness programs. **How will you CONTRIBUTE and GROW?** ------------------------------------- This person will lead corporate administration and collaborate on coordinating official events held across all sites, in conjunction with site representatives at Air Liquide Mexico. **Key Responsibilities:** * Lead daily administration of the corporate office, including facility maintenance, space management, logistics, and general services. * Supervise and coordinate cleaning and service staff, ensuring quality standards, respect, effective communication, and alignment with Air Liquide’s culture. * Manage assigned financial resources responsibly, including office budgets, operational expenses, travel, food, maintenance, and events. * Process, validate, and document expense reports promptly and in accordance with internal policies. * Maintain office supply inventory by checking stock levels to determine inventory status; forecasting required supplies; placing and expediting supply orders; verifying receipt of supplies; and evaluating new products. * Coordinate and supervise preventive and corrective maintenance activities, aligned with the overall administration of Torre Helicon. * Facilitate a positive workplace experience by maintaining a safe, orderly, and functional environment for employees and visitors. * Manage travel booking requests for executive positions, both for international travel and visits to the entity. * Collaborate closely with HR in organizing corporate events, initially at the central office and subsequently nationwide with site representatives. * Manage food and beverage programs when required, promoting healthy habits. * Address specific requests from various departments, such as document and parcel reception and dispatch, fostering collaborative work. * Proactively identify areas for improvement in the corporate office experience and operations. * Actively participate in Diversity & Inclusion and Social Responsibility committees. * Respond effectively to urgent requests from General Management. * On certain occasions, operational tasks requiring moderate physical effort may be necessary, such as organizing, moving, or lifting pantry items, materials, or furniture for events or internal operations. **Competencies and Skills** * Strong service orientation and focus on employee experience. * High organizational, prioritization, and follow-up capability. * Teamwork attitude, collaboration, and respectful communication. * Sense of responsibility, confidentiality, and professional ethics. * Focus on efficient and transparent use of resources. * Sensitivity to creating work environments based on mutual respect and inclusion. *______________________________________ ------------------------------------------ **Are you a MATCH?** -------------------- **Requirements:** * +3 years of experience in workplace management, corporate office administration, or similar functions. Bachelor’s degree in Business Administration, Architecture, or related field. * English proficiency level B1/B2. * Availability and flexibility to address site operational needs when required. * 100% on-site position. **Our Differences make our Performance** At Air Liquide, we are committed to building a diverse and inclusive workplace that embraces the diversity of our employees, our customers, patients, community stakeholders and cultures across the world. We welcome and consider applications from all qualified applicants, regardless of their background. We strongly believe a diverse organization opens up opportunities for people to express their talent, both individually and collectively and it helps foster our ability to innovate by living our fundamentals, acting for our success and creating an engaging environment in a changing world.