Administrative Assistant for Construction Projects

Description

**Job Objective** Provide administrative support to construction site operations through the control, recording, and tracking of expenses, purchases, and documentation, ensuring traceability, order, and availability of information for proper financial and administrative project management. **Required Tools** * Excel (intermediate–advanced level) * Google Drive * AutoCAD (desirable) **Required ProfileEducation** * Technical degree or incomplete bachelor’s degree in Administration, Accounting, or related field **Experience** * 1 to 3 years in administrative positions, preferably in construction sites or the construction industry **Knowledge** * Petty cash management * Invoicing and CFDI validation * Preparation and management of purchase orders * Expense recording and control * Physical and digital document control **Functions and Responsibilities1\. Operational Financial Control** * Manage and control petty cash according to established guidelines * Record and validate expenses promptly * Ensure proper safekeeping of supporting documents **2\. Purchase Control** * Prepare and enter purchase orders * Record and break down purchases made * Track purchase requests and deliveries **3\. Invoicing and Payments** * Request and validate invoices according to tax requirements * Record payments made to suppliers * Verify consistency among purchase orders, invoices, and payments **4\. Resource Control** * Track fuel consumption and vehicle mileage for construction site vehicles * Validate usage in accordance with operational needs **5\. Document Control** * Organize and maintain up-to-date physical and digital project folders * Compile complete administrative files * Ensure information availability for audits or internal/external reviews Job Type: Project-based or fixed-term position Contract Duration: 15 months Salary: $14,000.00 per month Application Question(s): * Have you worked in the construction sector? MANDATORY Experience: * Construction sector: 1 year (Required) Work Location: On-site employment