Administrative Intern

Description

Job Summary: We are seeking an IT Administrative Intern to provide operational and administrative support to the IT and BI department, managing the technology procurement cycle. Key Highlights: 1. Operational and administrative support in IT and BI. 2. Management of technology procurement and budget. 3. Professional development and training in a professional environment. **Fashion Beauty Group is seeking an Administrative Intern in Los Robles \- Zapopan, Jalisco** --------------------------------------------------------------------------------------- * **Job Description and Profile** + Position Name: IT Administrative Intern + Department/Area: IT and BI (Information Technology and Business Intelligence). + Reports To: IT and BI Manager * **General Job Objective** Provide specific operational and administrative support to the IT and BI department, managing the technology procurement cycle (hardware, software, cloud services). The purpose is to ensure proper receipt, validation, and registration of invoices from technology suppliers, serving as a bridge between the Technology area and the Finance department, while maintaining control over the department’s budget. * **Main Responsibilities and Functions** + Procurement Document Management: Receive and organize quotations and purchase orders issued by suppliers. + Invoice Receipt and Fiscal Validation: Receive invoices (PDF and XML) and validate that they comply with current fiscal requirements and match agreed commercial terms. + System Entry (ERP): Daily entry of supplier invoices into the internal management system (Odoo), without data entry errors. + Treasury Support: Prepare weekly payment proposals and, once authorized, record the corresponding payment applications in the system. + Supplier Communication: Respond to suppliers regarding the status of their invoices and scheduled payment dates. + Digital Archiving: Maintain an organized and up-to-date digital file for each supplier and their transactions. * **Required Profile (Hard Skills)** + Academic Level: Currently enrolled student, from the 7th or 8th semester onward. + Majors: Public Accounting, Business Administration, Financial Administration, or related fields. + Experience: Preferred (this is a training position). + Technical Knowledge: + Intermediate proficiency in Microsoft Office Suite (with special emphasis on Excel). + Basic knowledge of accounting and electronic invoicing (CFDI). + Preferred (not mandatory): Theoretical or basic knowledge of a corporate ERP system. * **Key Competencies (Soft Skills)** * Attention to Detail: Ability to handle figures, dates, and documents without data entry errors. * Organization: Ability to prioritize tasks and avoid daily workload accumulation. * Compliance with Standards: Strict adherence to the department’s internal control processes. * Assertive Communication: Courteous and professional interaction with suppliers and internal clients.* **Performance Indicators (KPIs)** + Zero delays in data entry: 100% of invoices received during the week must be entered into the system before the weekly close. + Response time: Supplier requests regarding payment status must be answered within a maximum of 24 business hours. * **Vacancy Justification** The IT and BI department continuously manages purchases of licenses, equipment, SaaS services, and consulting engagements, requiring meticulous administrative follow-up. Integrating an intern with an administrative and accounting profile directly into our team will allow us to maintain exhaustive control over the technology budget, accelerate payments to critical suppliers, and ensure all fiscal documentation flows correctly to Finance. This is essential to free technical and engineering personnel from transactional tasks, enabling them to focus 100% on business technology development and support. **We Offer** * On-site schedule: Monday to Thursday, 7:30 am \- 4:45 pm; Friday, 7:30 am \- 3:00 pm * Statutory Benefits * Benefits above statutory requirements + Savings fund + 10% punctuality bonus + 10% attendance bonus + Grocery vouchers: $600 + Thirteenth-month bonus: 30 days + Development and training Interested candidates should apply for this vacancy **Desired Education Level:** Higher education \- currently pursuing **Desired Experience Level:** Entry Level **Departmental Function:** Human Resources **Industry:** Cosmetics **Skills:** * Attention to detail * Organization * Compliance with standards *This vacancy originates from the Talenteca.com job board:* *https://www.talenteca.com/anuncio?j\_id\=6a04faea3800003800eeebf3\&source\=indeed*