Executive Assistant

Description

Position Summary: Executive Assistant providing executive, administrative, and operational support in a luxury environment, managing calendars, projects, and VIP clients with high attention to detail. Key Highlights: 1. Executive and administrative support in luxury jewelry 2. Calendar, project, and VIP client management 3. Professional development in the luxury sector Position Profile: Executive Assistant **Location:** Polanco, Mexico City **Schedule:** Monday to Friday, 9:00 a.m. to 6:00 p.m. **Industry:** Luxury Jewelry Position Objective Provide executive, administrative, and operational support to the General Management, ensuring efficient calendar management, project tracking, VIP client service, and coordination of strategic activities within a luxury environment demanding high attention to detail. Main Responsibilities * Administration and coordination of executive calendars, meetings, and appointments. * Organization of travel, reservations, and logistics for corporate or commercial events. * VIP client, supplier, and business partner service and follow-up. * Preparation of reports, presentations, and executive documents. * Control and tracking of payments, invoicing, and administrative expenses. * Internal coordination with sales, marketing, operations, and boutique departments. * Management of phone calls, emails, and executive correspondence. * Handling and safeguarding of confidential information. * Follow-up on pending items and strategic projects from Management. * Support in administrative and operational tasks related to luxury boutiques and premium service. Requirements * Completed or incomplete bachelor’s degree in Business Administration, Commercial Relations, Communications, International Business, or related field. * Minimum 2 years of experience as an Executive Assistant, Executive Secretary, or similar position. * Prior experience in luxury brands, premium retail, jewelry, fashion, or hospitality is desirable. * Excellent executive presence and communication skills. * Proficiency in Microsoft Office suite (Excel, PowerPoint, Outlook). * Intermediate to advanced English proficiency is desirable. * High level of organization, discretion, and punctual follow-up. * Ability to work under pressure and manage multiple tasks. Competencies * Attention to detail * Excellent service attitude * Organization and planning * Effective communication * Proactivity * Discretion and confidentiality * Sense of urgency * Results orientation We Offer * Competitive salary * Statutory benefits * Job stability * Excellent work environment * Professional development within the luxury sector * Monday to Friday schedule Salary: $18,000\.00 \- $20,000\.00 per month Workplace: On-site employment