Executive Assistant

Description

Position Summary: We are seeking a highly organized Executive Assistant with an excellent service attitude and the ability to manage multiple tasks efficiently, supporting the General Director in administrative and operational coordination activities. Key Highlights: 1. Direct support to the General Director 2. Comprehensive agenda management and logistical coordination 3. Opportunity for growth We are looking for a highly organized **Executive Assistant**, with an outstanding service orientation and the ability to handle multiple tasks efficiently. The candidate will be responsible for providing direct administrative, logistical, and operational coordination support to the General Director. **Main Responsibilities** * Comprehensive agenda management (appointments, in-person and virtual meetings, reminders, and follow-ups). * Preparation, distribution, and filing of meeting minutes; timely follow-up on action items. * Logistical coordination of travel (quotations, ticket purchases, accommodations, receipts, and invoicing). * Expense billing (receipt collection, billing portals, XML and PDF files, submission to Accounts Payable). * Support in the braces rental process (quotations, inventory management, coordination with suppliers, sales representatives, and customers, Excel recordkeeping, and freight tracking). **Requirements** * Completed bachelor’s degree in a related field. * One year of experience in a similar position. * Intermediate English proficiency. * Familiarity with SAE and Microsoft Office suite. * Experience using banking portals (BBVA, Afirme). * Competencies: organization, quick learning ability, mental agility, sense of urgency, honesty, and service orientation. **Working Conditions** * **Schedule:** * Monday to Friday, 9:00 AM – 5:00 PM * Saturday remote work (only one in-person Saturday per month), 9:00 AM – 1:00 PM * **Travel:** Yes, approximately once every two months (with per diem). * **Start Date:** Immediate. **Compensation and Benefits** * Statutory benefits **from day one**. * Enhanced benefits: * Grocery vouchers * 30 days’ year-end bonus * Three months’ profit-sharing * School supplies bonus * Savings fund capped at 13% * Growth opportunity within 9 months to 1 year. Employment Type: Full-time Salary: $18,000.00 – $20,000.00 per month Benefits: * Educational support * Grocery vouchers Education: * Completed bachelor’s degree (Mandatory) Experience: * Executive Assistant: 1 year (Mandatory) Work Location: On-site employment