Archivist/Data Entry Clerk

Description

Job Summary: Organize, classify, preserve, and control physical and digital documents, ensuring their proper location, safeguarding, and availability. Key Highlights: 1. Key role in the company's document management and organization. 2. Opportunity to apply document management and data protection standards. 3. Focus on organization, attention to detail, and confidentiality. **Department:** Administration / Document Management **Reports to:** Administrative Coordinator Job Objective Organize, classify, preserve, and control the organization's physical and digital documents, ensuring their proper location, safeguarding, and availability in accordance with internal policies and applicable regulations. Main Responsibilities * Classify and arrange documents according to established filing systems. * Maintain up-to-date document records and databases. * Digitize documents and ensure electronic backup. * Control document loans, consultations, and returns. * Verify proper preservation and confidentiality of information. * Purge files according to authorized retention periods. * Prepare documentation inventories and reports. * Coordinate document transfers between departments. * Apply document management and data protection standards. Requirements * Technical high school diploma, administrative degree, or related bachelor's degree. * Experience handling physical and digital archives. * Basic knowledge of Microsoft Office and document management systems. * Organizational skills, attention to detail, and confidentiality. * Ability to handle large volumes of information. * Minimum 2 years of experience. Skills * Organization and planning. * Attention to detail. * Time management. * Effective communication. * Teamwork. * Responsibility and discretion. Working Conditions * Office or document archive environment. * Frequent handling of files and computer equipment. * Full-time work schedule. Performance Indicators * Document retrieval time. * Accuracy of document registration. * Archive update status. * Compliance with preservation and confidentiality standards. Salary: $12,000\.00 \- $15,000\.00 per month Work Location: On-site employment