Administrative Engineering Assistant – Document Control

Description

Job Summary: We are seeking an Administrative Engineering Assistant to manage and control documentation for a railway project, ensuring its traceability, organization, and availability. Key Responsibilities: 1. Manages the documentary file of the executive project 2. Ensures traceability of technical documentation 3. Collaborates on a large-scale railway project A prominent consortium is seeking personnel for a railway project (Querétaro–Irapuato Train), for the position of: **ADMINISTRATIVE ENGINEERING ASSISTANT – DOCUMENT CONTROL** **OBJECTIVE:** To administer, control, and monitor the documentary file of the executive project, guaranteeing traceability of the processes of issuance, review, validation, authorization, and updating of technical documents, drawings, bulletins, and memoranda, ensuring proper organization, safeguarding, and availability of information for consultation, tracking, and project document closure. **REQUIREMENTS:** * Bachelor’s degree in archival administration and document management, business administration, industrial engineering, business management, archivology, or a related field. * Minimum 2 years of experience in document control, technical file administration, construction projects, road or railway infrastructure, public works, or administrative management in engineering. **RESPONSIBILITIES:** * Administer the documentary file of the executive project, ensuring proper organization, updating, and safeguarding of technical information. * Ensure traceability of the documentary process for issuance, review, validation, authorization, and updating of drawings, bulletins, and technical documents. * Control and update databases related to the executive project and technical documentation. * Track bulletins, technical notes, memoranda, and documentation issued by engineering and supervision teams. * Draft correspondence, official letters, and memoranda addressed to designers, contractors, and government agencies. * Integrate, control, and administer As-Built documentation for the railway project. * Maintain up-to-date version, revision, and document status controls for the project. * Coordinate the receipt, registration, and distribution of technical documentation among various project areas. * Prepare documentary inventories for dispatch and archival storage in institutional archives. * Support the Engineering Management team in administrative and documentary tracking of the project. * Verify that technical documentation complies with established formats, nomenclatures, and procedures. * Facilitate document consultation, location, and retrieval for internal and external project users. * Ensure correct physical and digital classification and archiving of project documentation. We offer a competitive market-based salary, statutory benefits, and opportunities for professional development and growth. Location: Querétaro–Irapuato. Salary: $1.00–$2.00 per month Benefits: * Transportation allowance or service * Company parking Workplace: On-site employment