HR Administrative Assistant

Description

**Job Objective:** Provide administrative and operational support to the Human Resources department, ensuring efficient execution of onboarding processes, document control, logistics, and employee services—contributing to a positive employee experience and compliance with internal guidelines. **Responsibilities:** * Collect and track pending documents from employees through direct communication with employees and coordination with departments such as Admissions, to ensure complete file integration. * Monitor and follow up on the renewal of institutional agreements, tracking expiration dates, managing renewals, and maintaining communication with providers or institutions to ensure continuity of benefits or strategic agreements for the organization. * Manage contract delivery for signing and coordinate onboarding documentation—including scheduling appointments or arranging shipments, tracking signatures, and validating documentation—to guarantee a formal, agile, and policy-compliant onboarding process. * Manage the digital and physical HR department archive by classifying, organizing, and safeguarding documents according to defined standards, ensuring information remains organized, accessible, and audit-ready. * Coordinate services such as parking, access (WeWork), and courier services—including requests and managing activations/deactivations. * Conduct employment reference verification for new hires. * Manage business travel, accommodation, and per diems. * Send onboarding communications and coordinate associated requirements **Requirements:** * Completed Bachelor’s degree or Engineering degree in Administration, Management, or related field * Excellent customer service skills * Strong organizational skills and familiarity with process-driven work environments * Minimum 2 years of experience in a similar role * Availability to work in Santa Fe **We Offer:** * Competitive salary * Major Medical Expense Insurance * Life Insurance * Grocery vouchers * Benefits exceeding statutory requirements * Annual bonus * Hybrid work modality (4 days onsite, 1 day remote) Salary: $18,000\.00 \- $20,000\.00 per month Benefits: * Employee discount * Gym discount * Flexible working hours * Medical expense insurance * Major medical expense insurance * Life insurance * Additional vacation days or paid leave * Grocery vouchers Education: * Completed Bachelor’s degree (Preferred) Workplace: Onsite employment