Payroll Assistant

Description

Job Summary: Supports payroll administration, employer obligations, document control, incident handling, and preparation of operational reports. Key Responsibilities: 1. Comprehensive management of payroll and pre-payroll incidents 2. Support in employer obligations (IMSS/INFONAVIT) and document control 3. Handling of incidents and preparation of operational reports **LOOK AT is seeking a Payroll Assistant in Querétaro, Querétaro** ------------------------------------------------------------- **Job Responsibilities:** ======================= **Payroll** ========== * Receive, enter, and validate incidents (attendance, absences, vacations, disabilities, bonuses, commissions, deductions). * Compile and review pre-payroll (hires, terminations, salary changes, position changes) for submission to payroll calculation. * Support reconciliation of incidents against reports/controls (lists, logs, time clocks, where applicable). * Prepare payroll system loading layouts/files and support calculation testing. * Support review of payroll receipts/CFDI stamping (common errors, employee data, RFC/CURP, concepts). * **Employer Obligations** + Support preparation of SUA/IDSE information and movement tracking (hires, terminations, modifications), under supervision. + Compile supporting documentation for IMSS/INFONAVIT procedures and track acknowledgments/folio numbers. + Support deadline monitoring and monthly checklists (contributions, amortizations, notices). * **Document Control** + Maintain updated employee files (contracts, hires, movements, evidence, receipts, acknowledgments). + Safeguard process evidence (checklists, reports, authorizations, logs) in SharePoint or other platforms. + Ensure correct use of templates, file naming conventions, and directory paths; comply with confidentiality policies. * **Incident Handling** + Address operational payroll inquiries (pay dates, receipts, basic clarifications) and escalate complex cases to the Supervisor. + Support resolution of incidents (discrepancies, deductions, simple retroactive adjustments) with supporting documentation. * **Reporting** + Prepare operational reports: incidents by period, status of personnel movements, stamped receipt control, month-end checklist. + Support reporting for Accounting/Treasury (payment lists, summaries, provisioning at supporting level). **Requirements:** * Education: Bachelor’s degree in Public Accounting, Administration, Finance, or related field (intern or graduate). + Desired courses: Income Tax (Salaries and Wages), IMSS, INFONAVIT, Federal Labor Law. + Interest in continuous fiscal/labor updates (recent course certificates preferred). * Experience: 1–2 years’ experience in payroll activities (data entry, incident handling, reporting, file management). + Experience supporting payroll calculations (earnings/deductions) and basic reviews. + Preferred: Experience with IMSS/INFONAVIT movements (supporting hires/terminations/modifications). + Preferred: Experience in accounting firms, consulting, or outsourcing environments (multi-client/multi-legal-entity exposure). * Language: English: Basic–Intermediate (A2–B1) – Technical documentation reading. **We Offer** * Salary: $14,000 MXN * Statutory benefits **Work Schedule:** * Hybrid (2 days onsite / 3 remote) * Monday–Friday, 9:00–18:00 hrs **Desired Education Level:** Higher education – graduate **Desired Experience Level:** Mid-level **Departmental Function:** Accounting / Finance **Industry:** Consulting, advisory, and business services **Skills:** * Attention to detail * Integrity * Time management *This vacancy originates from the Talenteca.com job board:* *https://www.talenteca.com/anuncio?j_id=69a88f2f57000039001115d4&source=indeed