Executive Assistant

Description

Job Summary: Supports General Management in administrative, secretarial, schedule management, and communication tasks with clients and suppliers. Key Highlights: 1. Key support to General Management 2. Schedule and communication management 3. Secretarial and administrative functions \*EXECUTIVE ASSISTANT\* JOB OBJECTIVE: Support General Management in phone calls, personal scheduling, administrative tasks, client and supplier interactions, event representation, and secretarial duties. BENEFITS: * Free uniforms Work Schedule: * 8-hour shift. * Employee discounts. * Statutory benefits from day one. REQUIREMENTS: \* Education: Bachelor’s degree in Business Administration or related field \* Excellent writing and spelling skills. \* Excellent personal presentation. \* Proficiency in touch typing (rapid keyboarding technique). \* Valid driver’s license. \* Personality: Organized, dynamic, and attentive (prompt response to requests). JOB RESPONSIBILITIES:  Daily review and reporting to the General Director of the most relevant emails (directorial inbox).  Respond to or forward complaints and suggestions received in the directorial email to the appropriate person.  Develop and update promotions for corporate quotations aligned with client needs.  Maintain an up-to-date telephone directory of contacts for companies, government agencies, institutions, associations, and physicians.  Receive visitors and answer calls, resolving or responding to those possible; otherwise, refer them to the Director.  Coordinate the General Director’s personal schedule.  Assist in administrative activities.  Coordinate events jointly with various departments.  Perform secretarial duties: letters, memoranda, speeches, agendas, travel arrangements, airline tickets, etc.  Communicate new procedures or general information to branches.  Comply with the Quality Management System by consulting the document management system and adhering to applicable policies and procedures within the area.  Support the company’s administrative requirements and needs to ensure its proper operation.  Attend training sessions as required to maintain the competencies required by the company.  Handle internal and external audits and inspections professionally when required. PLEASE DO NOT APPLY IF YOU DO NOT MEET THE REQUIREMENTS. Employment Type: Full-time, Indefinite-term Salary: $13,000\.00 per month Benefits: * Employee discount * Discounts and preferential pricing * Option for indefinite-term contract * Company phone * Free uniforms * Meal vouchers Work Location: On-site employment