**GRUPOQUATRO is seeking a Documentation Assistant in Miguel Hidalgo, Mexico City** ----------------------------------------------------------------------------------- **Job Profile: Documentation Assistant** **Department** Legal/Consulting **General Purpose of the Position** Support the preparation, structuring, and formalization of documentation required to substantiate the materiality of invoiced transactions, as well as organize and formalize evidence provided by clients or internal departments, thereby creating comprehensive files that support tax substantiation in accordance with traditional verification guidelines. **Key Responsibilities** * **Creation of Materiality Documentation** * Prepare reports, minutes, operational deliverables, justifications, and supporting evidence for invoiced transactions. * Draft foundational documentation when initial information is limited, applying conservative criteria to substantiate the transaction. * **Structuring Client-Provided Evidence** * Receive, review, and formally structure documents, files, and evidence submitted by clients or internal departments. * Organize and supplement evidence to meet materiality and traceability requirements. * **Integration of Substantiation Files** * Consolidate all documentation (internally created or externally received) into a complete, clear, and well-organized file. * Verify that information aligns with invoicing records, scope of services, and operational logs. * **Preliminary Verification** * Identify missing items, inconsistencies, or weaknesses in evidence. * Request additional clarifications from involved departments as necessary. * **Document Safeguarding and Control** * Maintain digital and physical files in accordance with standard archival practices. * Prepare folders for tax reviews, audits, or third-party requests. * **Administrative and Operational Support** * Prepare progress reports on materiality integration processes. * Support tax and compliance departments in recurring documentation tasks. **Job Requirements** **Academic Qualifications** * Technical degree or incomplete undergraduate degree in Accounting, Administration, Law, or related field. **Experience** * 0–2 years of experience in administrative, archival, documentary integration, accounting support, or tax support roles. * Experience managing files or supporting audits is desirable. **Technical Knowledge** * Familiarity with tax documentation and materiality requirements. * Basic understanding of invoicing and operational deliverables. * Organized handling of files, repositories, and document control. **Competencies** * Meticulous orderliness and discipline in document management. * Strict adherence to internal procedures and guidelines. * Ability to transform fragmented information into formal files. * Attention to detail and responsible judgment. * Discretion and ethics in handling sensitive information. * Formal communication with clients and internal departments. **Desired Education Level:** Higher education — degree holder **Desired Experience Level:** Expert Level **Departmental Function:** Legal **Industry:** Legal Services / Laws and Law *This vacancy originates from the Talenteca.com job board:* *https://www.talenteca.com/anuncio?j\_id\=6a173ba34900003b001eab5e\&source\=indeed*
Juan García
Indeed · HR
Juan García
Indeed · HR
