Purchasing Assistant

Description

**Job Objectives:** Coordinate and monitor office purchasing and administrative activities, ensuring timely supply of materials, proper documentation control, and efficient communication with suppliers, payments, and general services. **Position**: Purchasing Assistant / General Affairs Assistant **Key Responsibilities:** * Manage procurement processes * Process payment requests and track invoices with suppliers. * Record and control administrative information in internal systems such as Contpaqi and Docswave. * Request, compare, and negotiate quotations to secure optimal purchasing terms. * Manage inventory and replenishment of consumables, office supplies, and required materials. * Coordinate general services including vehicle maintenance, furniture, and support for external facilities. * Organize and provide logistical support for internal events and human resources activities. Track insurance policies, services, payments, and administrative documentation related to General Affairs. * Maintain control and tracking of records, evidence, and documentation for administrative and procurement processes. **Requirements:** * Completed bachelor’s degree in Administration, International Business, Accounting, or a related field. * Experience in procurement, General Affairs, administration, or supplier management. Knowledge of procurement processes, requisitions, purchase orders, and payment tracking. * Experience handling and managing invoices, quotations, and administrative documentation. Familiarity with administrative systems such as Contpaqi and Docswave or similar. * Ability to manage inventory and control of consumables. * Experience coordinating general services, internal events, and facility or vehicle maintenance. * Supplier negotiation skills and ability to compare quotations. * Proficiency in Microsoft Office, especially Excel. * Organizational skills, attention to detail, and ability to track multiple administrative tasks. * Intermediate English proficiency preferred. **We Offer:** * Gross salary of $15,500 * Transportation allowance or service * Company parking * Major Medical Expense Insurance * Dental Insurance * Cafeteria service * Free uniforms * Grocery vouchers * 8% savings fund * 25-day Christmas bonus * 30% vacation premium * Monthly gasoline vouchers Salary: $15,000\.00 \- $15,500\.00 per month Benefits: * Professional development support * Salary increases * Transportation allowance or service * Free parking * Major Medical Expense Insurance * Discounted cafeteria service * Free uniforms * Grocery vouchers Language: * English (Mandatory) Workplace: On-site employment