Executive Assistant

Description

Job Summary: WORKBOX is seeking a strategic and operational Executive Assistant for senior management, acting as the right hand in the daily management of two businesses. Key Highlights: 1. Strategic and operational support to senior management 2. High autonomy and end-to-end problem-solving ability 3. Comprehensive management of two businesses simultaneously **WORKBOX is seeking an Executive Assistant in Bosques De Las Lomas – Cuajimalpa de Morelos, Ciudad de México** -------------------------------------------------------------------------------------------------------- **Executive Assistant** * **Location:** Bosques de las Lomas, Ciudad de México * **Statutory Benefits** * **Schedule:** Monday to Thursday, 9:30 AM – 7:30 PM | Friday, 9:30 AM – 5:00 PM **Job Objective** Provide personal, administrative, and operational support to senior management, acting as the **right hand** in the daily management of two businesses. This position requires **strong judgment, high autonomy, and the ability to resolve problems from start to finish**, operating with a high degree of delegation and minimal supervision. This is not a traditional secretarial role, but rather a **strategic and operational support position**, results-oriented. **Key Responsibilities** * Resolve personal and business matters **end-to-end**, coordinating third parties and following up until closure. * Coordinate and follow up on tasks across **two companies simultaneously**, maintaining clear order and priorities. * Manage legal, administrative, and financial documentation (physical and digital). * Conduct banking transactions, insurance procedures, license applications, contract processing, and other administrative tasks. * Maintain direct communication with lawyers, banks, suppliers, and internal staff. * Organize calendars, pending items, emails, and executive documentation. * **Ensure timely and accurate follow-up on agreements and commitments established during meetings**, guaranteeing their execution on time and as agreed. * **Prepare clear and action-oriented meeting minutes**. * Anticipate risks, pending items, and potential incidents, proposing preventive solutions. * Ensure no critical matter stalls due to lack of follow-up. **Required Profile** * Prior experience in executive, personal, or administrative support with **high responsibility**. * Demonstrable ability to work with **a high degree of autonomy and delegation**. * Ability to prioritize effectively in dynamic environments with multiple concurrent tasks. * Excellent executive presence and communication skills. * High level of confidentiality and professional judgment. * Experience interacting with executives, suppliers, banks, and external third parties. * Ability to handle sensitive information and make practical decisions. **Technical Skills** * Administrative and document management. * Proficiency with office tools (email, digital files, scanning). * Preparation of **executive meeting minutes** and follow-up on agreements. * Tracking of legal, banking, and administrative procedures. * Formal and executive communication via email and phone calls. **Soft Skills** * Critical thinking and decision-making. * Proactivity and results orientation. * Organization, follow-up, and sense of urgency. * Problem resolution without constant supervision. * Clear, direct, and professional communication. **Desired Education Level:** Bachelor’s degree – certified **Desired Experience Level:** Expert level **Departmental Function:** Administrative / Secretarial **Industry:** Consumer Services **Skills:** * administration * Executive Assistant * Executive Assistant *This vacancy comes from the Talenteca.com job board:* *https://www.talenteca.com/anuncio?j_id=699f498a400000490001b812&source=indeed