Administrative Assistant

Description

Position Summary: We are seeking an Accounting Assistant with experience in bookkeeping, invoicing, and accounts tracking to support monthly closings and administrative tasks within the department. Key Highlights: 1. Opportunity for professional growth 2. Teamwork and working under pressure 3. Job stability At **Maxenta Alliance**, we connect talent with opportunities. We are a firm specialized in talent acquisition and Human Resources consulting, focused on helping startups and SMEs strengthen their teams, professionalize processes, and develop the talent that drives their growth. We offer solutions in recruitment, organizational structure, HR compliance, training, career development plans, and succession planning—becoming a strategic partner to take your company to the next level. We build teams. We develop talent. We drive growth. This time, we are hiring an **Accounting Assistant!** for a major client. If you have experience in accounting and administrative matters and are seeking a great opportunity for growth, this vacancy is for you: Work location: Naucalpan Schedule: Monday to Friday, 8:00 AM to 5:00 PM Saturdays, 8:00 AM to 12:00 PM **Main Responsibilities:** * · Accounting entries (incomes and expenses) * · Invoice data entry, quotation, and validation for suppliers and customers. * · Review of tax requirements for CFDI. * · Control and filing of accounting documentation. * · Accounts payable follow-up. * · Support for monthly accounting closings. * · Expense and reimbursement control. * · Administrative support to the accounting department. * · Preparation of quotations, onboarding of new suppliers, and procurement execution. * · Receiving suppliers according to requisitions and reporting accordingly. * · Maintaining supplier account statements. * · Filing and creating new supplier files (physical and digital). * · Planning purchase orders in alignment with the approved budget. * · Submitting the following reports monthly: * Accumulated accounts payable * Overdue accounts payable for the month just ended * Monthly accounts payable until the balance is settled **Requirements:** * Bachelor’s degree in Accounting, Administration, or related field (completed or in progress). * Up to 45 years of age * Minimum 1 year of experience in a similar position. * Basic knowledge of taxes and CFDI interpretation. * Basic–intermediate Excel proficiency. Experience with ERP systems (SAE, CONTPAQi, or others). * Competencies: * Organization and attention to detail / Punctuality / Clear communication. * Responsibility and confidentiality.· Teamwork / Working under pressure· Proactivity / Commitment **We Offer** * IMSS (Mexican Social Security Institute coverage) * Job stability * Year-end bonus (aguinaldo) * Vacation premium (prima vacacional) * 12 vacation days If you want to join a solid company and continue growing, we want to meet you! Share your CV to apply. Employment type: Full-time, Indefinite-term contract Salary: $12,000.00 – $13,000.00 per month Application question(s): * Do you have at least one year of prior experience in imports? Workplace: On-site employment