Site Support Assistant

Description

Job Summary: The Site Support Assistant will provide administrative, secretarial, and logistical support, contributing to internal and external communication and representing the Group’s image. Key Highlights: 1. Provides administrative and logistical support to managers. 2. Handles confidential and sensitive information with discretion. 3. Collaborates within a global network that advances treatments. **Job Title:** *Site Support Assistant* * Location: Ocoyoacac or Cuautitlán * Work Model: Hybrid **About the Role** As part of the team, the **Site Support Assistant** will be responsible for supporting one or more managers in their activities—particularly in administrative, secretarial, and logistical tasks—as well as contributing to communication with internal and external departmental interfaces, ensuring respect for and accurate representation of the Group’s image. Join a global network that transforms how Sanofi delivers its products—fluidly, intentionally, and at scale. In M\&S, you’ll help reimagine how life-changing treatments reach people everywhere—faster. **About Sanofi:** We are an R\+D-driven, AI-powered biopharmaceutical company committed to improving people’s lives and delivering compelling growth. Our deep understanding of the immune system and innovative pipeline enable us to invent medicines and vaccines that treat and protect millions worldwide. Together, we pursue the miracles of science to improve people’s lives. **Key Responsibilities:** * **Calendar management and coordination** for the Site Head and leadership team, organizing meetings and optimizing schedules to maximize productivity * **End-to-end document management** \- organizing, archiving, and circulating critical documents, including legal, regulatory, and quality-related documents * **Comprehensive travel coordination** \- full logistical planning for domestic and international travel, as well as on-site visitor support and preparation of required information * **Expense report processing** and creation/tracking of purchase orders for events, visits, and operational expenses, providing guidance to the team * **Event management and organization** \- coordinating meetings, site visits, audits, internal events, and supporting communication-related matters * **Stakeholder management** \- serving as the key point of contact between site leadership and internal and external parties * **Confidential handling of sensitive information** \- maintaining discretion regarding site data, production results, regulatory information, and personnel reports, ensuring up-to-date databases **About You** * **Experience:** * Proven experience in executive administrative support roles * Knowledge of document management and event coordination * Experience handling confidential and sensitive information * **Soft and Technical Skills:** * **Technical Skills:** Proficiency in corporate tools (SAP, Office 365\), expense report processing, advanced document management * **Functional Skills:** Team facilitation, stakeholder management, travel coordination, technological adaptability * **Soft Skills:** Excellent organizational ability, attention to detail, effective communication, discretion and confidentiality, adaptability, and proactivity * **Education:** * Degree in Administration, Executive Secretariat, or related fields * Conversational English (desirable for international coordination) **Why Join Us** * Bring the miracles of science to life alongside a supportive, future-focused team. * Discover endless opportunities to develop your talent and advance your career—whether through promotion, lateral move, or local and international assignments. * Enjoy a thoughtfully designed and comprehensive benefits package that recognizes your contribution and amplifies your impact. * Shape the future of medicine and vaccine distribution with cutting-edge technology, ensuring seamless launches and a resilient global supply chain. * Drive industry-leading performance by leveraging digital innovation, data, and artificial intelligence—quickly and at scale. * Transform lives globally by delivering life-changing treatments anywhere, anytime. **Pursue Progress. Discover the Extraordinary** Join Sanofi and step into a new era of science \- where your growth can be as transformative as the work we do. We invest in you to go further, think faster, and do what’s never been done before. You’ll help push boundaries, challenge conventions, and build smarter solutions that reach the communities we serve. Ready to pursue the miracles of science and improve people’s lives? Let’s Pursue Progress and Discover the Extraordinary—together. At Sanofi, we provide equal opportunities to all individuals regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, or gender identity. Watch our ALL IN video and learn about our Diversity, Equity, and Inclusion initiatives at sanofi.com! \#LI\-LAT \#LI\-Hybrid null