Maintenance Administrative Assistant

Description

Job Responsibilities \-Purchase and Supplier Management · Request quotations for purchasing spare parts, tools, and external service contracts. · Prepare comparative charts (covering price, delivery time, and quality) to facilitate decision-making by the immediate supervisor. · Track purchase orders and coordinate material receipt with suppliers. · Receive, verify, and submit supplier maintenance invoices to the Finance/Accounting department to ensure timely and proper payment. \-Inventory Control · Maintain inventory records of spare parts, consumables, and tools in the maintenance warehouse. · Accurately record all material receipts and issuances, ensuring the minimum stock level remains up to date to prevent operational downtime. · Conduct periodic physical audits and inventories to ensure inventory reliability. \-Project Management and Operational Support · Provide support in tracking various departmental tasks (e.g., pending work orders, corrective and preventive maintenance activities). · Assist in managing maintenance projects, monitoring schedule adherence, progress reporting, and assigned budget control. · Schedule and alert the technical team regarding preventive maintenance dates for equipment, ensuring alignment with the annual maintenance plan. · Maintain maintenance history for each machine or facility by archiving and updating logbooks, manuals, technical specifications, and warranties. \-Safety and Regulatory Compliance · Actively contribute to compliance with basic industrial safety and hygiene standards across all work areas. · Assist in managing safe work permits for contractors or external suppliers, and ensure they possess appropriate personal protective equipment (PPE) upon entering the facilities. Salary: $14,000\.00 \- $15,000\.00 per month Benefits: * Savings fund Workplace: On-site employment