Position Summary: We are seeking an Administrative Coordinator to manage key administrative processes, document control, legal compliance updates, payment administration, collections, and operational support for construction projects and the administrative department. Key Highlights: 1. Manages key administrative processes in office and field environments 2. Ensures document control and legal compliance updates 3. Provides operational support for construction projects and the administrative department **Description:** ---------------- We are a company specialized in the installation, supervision, and maintenance of HVAC systems, as well as the execution of electromechanical installations for commercial, industrial, and residential projects. We distinguish ourselves through technical quality, operational compliance, and robust administrative management that supports each project from inception to completion. We are seeking: **Administrative Coordinator** **Position Objective** To manage and execute the company’s key administrative processes both in the office and on-site, ensuring document control, legal compliance updates, proper administration of payments, collections, and invoicing, as well as providing the necessary operational support for the smooth functioning of construction projects and the administrative department overall. **Some of your responsibilities and experience in:** * Managing files, contracts, tenders, reports, and general documentation. * Updating and monitoring REPSE registration, validity of registrations, and compliance with client requirements. * Coordinating and tracking procedures with government authorities, agencies, and clients. * Controlling supplier payments, purchases, purchase requisitions, and payment scheduling. * Collecting payments from clients, preparing invoices, and timely submission of fiscal documentation. * Reviewing CFDIs, reconciliations, and account statements. * Scheduling supplier and staff payments, both in cash and via bank transfer. * Monitoring cash flow at construction sites and reviewing expense vouchers. * Collaborating directly with the accounting department for tax filings, journal entries, reconciliations, and monthly closings. * Reviewing tax withholdings, payment complements, and accounting reports. * Tracking SAT-related matters, the tax mailbox, tax requests, and basic tax obligations. * On-site assistance to process payments to technicians and work crews, validate attendance, and sign expense vouchers. * Delivering documentation, contracts, reports, and logs to supervisors or managers. * Tracking insurance policies, leases, permits, and administrative contracts. * Maintaining constant communication with management to report administrative progress and pending items. **What we offer** * Monthly net salary: $20,000.00 – $23,000.00 * Statutory benefits * Working hours: Monday to Friday, 8:00 am – 5:30 pm; Saturdays, 8:00 am – 1:30 pm * Work location: Avenida Colosio **Requirements:** --------------- **Position Requirements** * Bachelor’s degree in Administration, Accounting, Business Management, or related field. * Minimum 3 years’ experience in corporate administration / accounting. * Knowledge of invoicing and procedures before government agencies. * Experience with REPSE, contracts, and documentary compliance with clients. * Proficiency in Excel (intermediate level), Microsoft Office suite, and document organization skills. * Availability to work in the office and attend construction sites as required.