Job Summary: Plan, organize, coordinate, and execute corporate, social, and business development events to strengthen the firm’s institutional image and support business objectives. Key Requirements: 1. Minimum 2 years of experience coordinating corporate events 2. Advanced English proficiency is essential, along with proficiency in virtual platforms 3. Strong communication, organizational, and problem-solving skills **Events Coordinator** ========================== Objective ### **This role aims to plan, organize, coordinate, and execute the firm’s corporate, social, sports, and business development events—whether in-person and/or virtual—to strengthen the firm’s institutional image, foster employee development and integration, promote strategic relationships, and support the firm’s business and positioning objectives—ensuring operational excellence, resource optimization, and participant satisfaction.** Key Responsibilities **Planning and Organization** Collaborate with various departments to design the annual internal and external event plan aligned with the firm’s strategy, defining objectives and scope for each event in coordination with involved departments. Develop timelines and budgets for event execution. **Logistics Coordination** Coordinate with internal teams regarding event-related requirements. Execute and oversee all logistical aspects (venues, catering, technology, transportation, accommodation, materials, décor, souvenirs, invitations, etc.). Ensure smooth event execution by resolving unforeseen issues and supervising the entire on-site process from start to finish—including assisting with event setup, such as furniture arrangement and décor. ### **Manage the inventory of branded promotional items.** **Vendor Management** Select, negotiate with, and contract vendors for event-related services—including catering, venues, hotels, restaurants, florists, and promotional items—among others. Maintain accurate records of contacts, vendor databases, and event details for future planning. **Communication and Promotion** Collaborate with the marketing team on designing and producing communications materials for event promotion. Manage RSVP processes, communications with attendees, and calendar invitations when required. **Budget Management** Prepare and monitor event budgets to ensure resource optimization, process invoices for payment, and guarantee cost-effective solutions without compromising quality. **Working Relationships** Establish and maintain effective working relationships with external clients, lawyers, administrative staff, and other internal stakeholders—ensuring a positive and professional experience. **Evaluation and Improvement** Conduct post-event reports and evaluations to identify areas for improvement. **Compliance** Ensure events comply with the firm’s policies and operational procedures, as well as confidentiality and privacy protocols. Profile ### **Academic Qualifications** ### **Bachelor’s degree in Public Relations, Communications, Marketing, Business Administration, Event Management, or related fields.** ### **Experience** ### **Minimum 2 years coordinating corporate events, preferably within law firms, professional services firms, or multinational corporations.** ### **Knowledge** ### **Budget management, vendor management, event logistics; proficiency in Microsoft Office Suite (Word, Outlook, Excel, PowerPoint) and virtual meeting platforms (Zoom, Teams); advanced English proficiency is essential; ability to learn and operate basic A/V equipment.** ### **Skills** ### **o** **Strong interpersonal, verbal, and written communication skills; high level of discretion.** ### **o** **Excellent organizational and time-management skills, attention to detail, and teamwork.** ### **o** **Outstanding customer service skills, with the ability to professionally handle challenging situations and resolve problems.** ### **o** **Highly organized, detail-oriented, and capable of managing multiple tasks and shifting priorities in a demanding environment.** ### **o** **Proven ability to work both independently and collaboratively within a team setting; strong sense of responsibility.** ### **o** **Flexible and adaptable to meet business and operational needs—including adjusting working hours when necessary.**