Virtual Assistant

Description

Summary: This Virtual Assistant role provides reliable, high-quality administrative and operational support, serving as the execution layer that keeps the business organized and moving forward. Highlights: 1. High ownership in day-to-day operations 2. Opportunity to grow into operations or executive roles 3. Exposure to multiple business functions **Virtual Assistant (Remote \| Admin, CRM, Operations Support) – U.S. Hours****Position Type:** Full\-Time, Remote **Working Hours:** U.S. Client Business Hours (flexible based on client needs) **About the Role** We’re hiring a **Virtual Assistant (VA)** to provide **reliable, high\-quality administrative and operational support**. This is not just basic admin work — you will: * Manage calendars and communication * Maintain CRM and data accuracy * Support projects and operations * Ensure nothing falls through the cracks **You are the execution layer that keeps the business organized and moving forward.** **What You’ll Own****Administrative Support (Daily Execution)*** Manage calendars, meetings, and scheduling * Draft and send professional emails and documents * Prepare meeting notes and track follow\-ups * Ensure priorities are organized and executed **Data \& CRM Management*** Maintain records in: * + Spreadsheets + CRMs (e.g., HubSpot, Salesforce, Zoho) * Ensure data is: * + Accurate + Updated + Organized * Manage digital filing systems (Google Drive, Dropbox, SharePoint) **Research \& Task Execution*** Conduct research on: * + Competitors + Vendors + Market insights * Compile findings into clear summaries or presentations * Support ad hoc tasks and small projects **Customer \& Vendor Support*** Respond to basic client inquiries or route them correctly * Communicate with vendors and follow up on tasks * Ensure nothing is delayed due to lack of follow\-up **Operations \& Project Support*** Assist with: * + Invoicing + Expense tracking + Light bookkeeping (if required) * Maintain project trackers using: * + Asana + Trello + Notion + Monday.com * Keep tasks and workflows organized **What Makes You a Strong Fit*** You are highly organized and detail\-oriented * You follow up until tasks are completed * You communicate clearly and professionally * You learn tools quickly and adapt fast * You take initiative and anticipate needs * You can handle multiple priorities without losing structure **Required Experience \& Skills*** 1–2 years experience as: * + Virtual Assistant + Administrative Assistant + Operations support * Proficiency in: * + Google Workspace + Microsoft Office * Strong time management and organizational skills * Ability to work independently in a remote environment * Reliable internet and professional setup **Nice to Have*** Experience with CRMs: * + HubSpot, Salesforce, Zoho * Familiarity with: * + QuickBooks + Xero * Experience supporting: * + Founders + Startups + Remote teams * Experience handling multiple clients or executives **What a Typical Day Looks Like*** Review calendar and inbox, respond to urgent items * Schedule meetings and manage communications * Update CRM records and spreadsheets * Prepare documents and reports * Conduct research for ongoing tasks * Follow up with vendors or clients * Wrap up with status updates and next\-day planning **In short:** You ensure **everything runs smoothly, stays organized, and gets done on time.** **Key Metrics (KPIs)*** Tasks completed accurately and on time * Calendar and inbox management efficiency * CRM and data accuracy * Responsiveness and follow\-through * Client and stakeholder satisfaction **Why This Role Stands Out*** High ownership in day\-to\-day operations * Exposure to multiple business functions * Opportunity to grow into operations or executive roles * Remote flexibility with structured workflows * Fast\-paced, execution\-focused environment **Interview Process*** Initial Phone Screen * Video Interview with Pavago Recruiter * Practical Task (mock inbox/calendar or research task) * Client Interview * Offer \& Background Verification **Apply Now** If you: * Are organized and proactive * Follow through until completion * Thrive in remote, fast\-paced environments This role is a strong fit.