Position Summary: Coordinate administrative activities, manage communications, and support daily office operations. Key Responsibilities: 1. Call and visitor reception and routing 2. Billing management and supplier/client file administration 3. Administrative support and office resource control **Duties:** * Answer the switchboard and route calls to the appropriate department * Receive suppliers for invoice review * Issue supplier receipts * Schedule and submit invoices to clients for review * Generate daily release reports * Upload invoice files to client portals * Email PDF and XML files to clients * Prepare monthly shipping reports * Clean up invoice files once paid by clients * Prepare office supply and equipment requisitions for submission to the procurement department, and distribute and control them according to departmental needs * Greet visitors and route them to the appropriate staff member * Make special calls on behalf of senior management and department heads * Provide clear, courteous, and non-discriminatory institutional information, or refer inquiries to specialists * Assist with appointments in accordance with the senior management schedule * Manage the use of meeting rooms and conference halls in the office * Notify the security department of scheduled appointments * Maintain updated company directories Employment Type: Full-time Salary: $2,500.00 - $3,000.00 per week Benefits: * Savings fund * Life insurance * Grocery vouchers Work Location: On-site employment
Juan García
Indeed · HR
Juan García
Indeed · HR
