Payment Assistant

Description

Job Summary: Manages cash outflow by processing invoices, making payments to suppliers, and ensuring the accuracy of financial records. Key Responsibilities: 1. Manage cash outflow and payments to suppliers 2. Ensure accuracy of financial records and account reconciliations 3. Support accounting closing processes Objective. Manage a company’s cash outflow by processing invoices, making payments to suppliers, reconciling accounts, and ensuring the accuracy of financial records. Key activities include verifying invoices, scheduling transfers, securing approvals, and maintaining up-to-date accounting files to ensure timeliness. Main Responsibilities of a Payment Assistant: Invoice Processing: Receive, verify, classify, and record supplier invoices in the accounting system. Payment Management: Prepare timely payments (wire transfers, checks), ensuring amounts are correct. Account Reconciliation: Compare supplier statements with internal records to identify discrepancies. Documentation Validation: Ensure invoices have required approvals (department heads, purchase orders) before processing. Supplier Support: Resolve inquiries and disputes related to payments or overdue invoices. Filing and Control: Maintain an organized and up-to-date record of all financial transactions and supporting documents. Support for Accounting Closing: Assist in month-end closing processes. Requirements: Education: Bachelor’s degree in Accounting (preferred), Finance, or Business Administration. Work Experience: 6 months to 2 years in similar roles in accounts payable, treasury, or administrative support. Advanced Excel: Proficiency in spreadsheets for expenditure tracking. Accounting Software: Experience with SAP. Skills. Attention to Detail: Accuracy in data entry to prevent financial errors. Organization: Ability to manage multiple tasks and tight deadlines. Communication: Interpersonal skills for interacting with suppliers. Integrity. -Requirements- Minimum Education: Higher Education – Bachelor’s Degree 2 years of experience Age: 27 years and older Knowledge: Accounting, ERP SAP, Invoices, Microsoft Excel, Supplier Payments Keywords: helper, assistant, assistant, aux, auxiliary, assistant, helper, aide