Job Summary: Executive Assistant providing comprehensive support, administrative coordination, internal and external communication management, and contribution to operational efficiency. Key Highlights: 1. Comprehensive support to management 2. Efficient coordination of administrative activities 3. Management of internal and external communication Ensure comprehensive support to management through efficient coordination of administrative activities, information control, internal and external communication management, thereby contributing to operational efficiency and achievement of organizational objectives. JOB FUNCTIONS DESCRIPTION 1 Manage and maintain the management’s calendar up-to-date, ensuring appropriate prioritization of tasks and time allocation. 2 Coordinate meetings, appointments, and commitments, including necessary logistics for proper execution. 3 Prepare, organize, and safeguard administrative documentation, reports, and relevant information for management. 4 Promptly follow up on agreements, pending items, and projects assigned by management, ensuring timely and accurate completion. 5 Act as liaison between management and various company departments, facilitating internal communication. 6 Handle and manage phone calls, emails, and requests, providing timely responses and routing them appropriately. 7 Prepare meeting minutes and follow up on established action items. 8 Support preparation of reports, presentations, and executive summaries. 9 Coordinate logistics for travel, per diems, and events related to management. 10 Control and keep physical and digital files of management up-to-date. 11 Handle confidential information with discretion and responsibility. 12 Support organization and improvement of administrative processes to optimize management operations. 13 Preparation, tracking, and closure of tenders; control of expenses/per diems for management; administration of income/expenditure in cabinets where the company participates; quotations and support in collections. 14 Perform any other duties inherent to the position as assigned by management. TECHNICAL KNOWLEDGE Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) Preparation of reports and executive presentations Document control (physical and digital files) Calendar management and task tracking Use of email and digital communication tools Working Hours Monday to Friday: 9:00 a.m. to 6:00 p.m., Saturday: 8:00 a.m. to 12:00 p.m. SKILLS Organization and planning Effective communication Follow-up and control capability Time management Problem-solving Proactive (does not wait for instructions on every task) Service-oriented attitude Ability to anticipate needs Professional appearance and conduct Ability to handle multiple tasks simultaneously High tolerance for change and urgency . -Requirements- Minimum education: Higher education – Bachelor’s degree 3 years of experience Age: between 20 and 28 years Keywords: assistant, helper, aide, auxiliary, assistant, ayudante, asistente, auxiliar, aux