Administrative Assistant

Description

Job Summary: We are seeking an organized and proactive Administrative Assistant to provide administrative, documentation, and operational support to management, sales, and logistics. Key Highlights: 1. Fundamental role in ensuring office operational continuity. 2. Key administrative, documentation, and operational support. 3. Opportunity to join a team in Guadalajara. HCP Pumps Mexico, a subsidiary of HCP Pump Manufacturer (Taiwan) — a global leader in submersible pump technology — is seeking an organized and proactive Administrative Assistant to join our team in Guadalajara. This role is fundamental to ensuring office operational continuity by providing administrative, documentation, and operational support to management, the sales team, and the logistics department. Key Responsibilities: • Records Management and Administrative Support: Daily recording of expenditures and expenses in the internal system, updating information, and organizing administrative and accounting documents. • Invoicing (CFDI) and SAT Support: Issuing electronic invoices (CFDI), generating payment complements, and assisting with cancellations via the SAT portal. (under management supervision) • Quotations: Preparing quotations for pumping equipment based on models previously selected by the technical team (no technical selection required; training will be provided). • Logistics Documentation Organization: Organizing and preparing logistics documents (invoices, packing lists, shipping files, etc.). • Logistics Support: Preparing and organizing files and documentation required for import processes and general logistics, performing basic shipment status tracking, and communicating with logistics providers. • CRM and Data Management: Updating and maintaining customer information in the system, ensuring data order and consistency. • Office Management: Ensuring smooth administrative workflow in the office, organizing files, tracking pending items, and providing general support during management travel or external assignments. -Requirements- Minimum Education: Upper Secondary Education – Technological High School Diploma years of experience Age: 18 years or older Knowledge: Proactivity, Microsoft Excel, Organization, Support Keywords: helper, assistant, auxiliary, aux, administrative, aide, assistant, helper, aide