Financial Controller

Description

Summary: Seeking a highly organized, operationally strong Financial Controller to oversee multi-entity financial operations with precision and accountability, ensuring compliance and audit readiness. Highlights: 1. Oversee multi-entity financial operations with precision and accountability 2. Manage AP, reconciliations, payroll, compliance, banking, and reporting 3. Collaborate directly with CEO, FP&A, and legal partners **Financial Controller \| Full\-Time \| PST or EST Time Zones** =============================================================== **Job Details** --------------- **Location:** Remote **Type:** Full\-Time Contractor **Hours:** 40 hours/week **Reports To:** CEO (Moj Mahdara) **Read Before Applying!** We are only reviewing applications submitted through the following link: https://forms.clickup.com/9017085020/f/8cqbk2w\-42777/HQAY19Y2GOAXZ71JUQ **Who We're Looking For** ========================= We're looking for a highly organized, operationally strong Financial Controller who can oversee multi\-entity financial operations with precision, accountability, and zero tolerance for errors. This is not a basic bookkeeping role. The Financial Controller acts as the operational backbone of the finance function — ensuring all entities remain reconciled, compliant, audit\-ready, and financially organized at all times. The ideal candidate is proactive, detail\-oriented, systems\-minded, and capable of independently managing AP, reconciliations, payroll, compliance, banking, and reporting across multiple entities without constant oversight. You should thrive in high\-accountability environments, communicate proactively, and understand how to maintain financial hygiene inside fast\-moving companies. **What You'll Own** =================== * Oversee weekly and monthly close processes across multiple entities * Maintain fully reconciled financials with zero uncategorized balances * Manage AP workflows, vendor payments, W\-9/1099 documentation, and approval tracking * Monitor cash flow, account balances, and tax reserve schedules proactively * Manage payroll processing and reconciliation through Deel * Maintain organized, audit\-ready financial records and data rooms * Coordinate with CPAs, legal teams, FP\&A, and leadership across reporting and compliance workflows * Support automation of reconciliation and reporting systems using available integrations and tools * Maintain budget\-to\-actuals tracking and flag anomalies or risks proactively * Ensure compliance, filing deadlines, and internal financial controls remain current and organized **Workflow \& Collaboration** ============================= * Work directly with the CEO, FP\&A, Senior Bookkeeper, CPAs, and legal partners * Maintain finance visibility and workflow tracking inside ClickUp * Deliver structured financial updates proactively without requiring follow\-up * Escalate risks, missing approvals, or operational blockers early * Support cross\-functional operational and strategic finance discussions when needed **What We Need From You** ========================= * Experience managing multi\-entity financial operations, reconciliations, and close processes * Strong understanding of U.S. GAAP, AP/AR workflows, compliance, and audit readiness * Experience with QuickBooks Online, Deel, ClickUp, and modern finance operations tools * Strong operational discipline, organization, and documentation management * Ability to manage sensitive financial workflows with accuracy and discretion * Proactive communication and strong ownership mentality * Comfort operating independently in fast\-moving environments * Experience supporting founders, startups, or high\-growth companies is strongly preferred **Who Thrives Here** ==================== This role is best suited for someone who: * Notices inconsistencies and resolves them quickly * Operates with high precision and accountability * Thinks in systems, controls, and operational structure * Escalates issues before they become problems * Maintains calm under pressure and shifting priorities * Takes ownership without waiting for reminders or direction **About Us** ============ Trolley is a fast\-growing creative operations company delivering high\-impact digital and marketing solutions for high\-profile clients. We operate with an AI\-first, Founder Mode mindset focused on ownership, execution, operational excellence, and continuous improvement. **Benefits** ============ * Fully remote work * Flexible schedule and time off * Access to leading AI tools * Direct collaboration with leadership * Long\-term career growth opportunities * High\-trust, fast\-moving team culture