Administrative Assistant

Description

Job Objective \- ENSURE EFFICIENCY AND QUALITY IN THE ADMINISTRATIVE ACTIVITIES OF THE ASSIGNED BRANCH, GUARANTEEING THAT THEY ARE CARRIED OUT IN ACCORDANCE WITH ESTABLISHED POLICIES AND PROCEDURES Main Responsibilities * BE FAMILIAR WITH AND COMPLY WITH POLICIES, PROCEDURES, AND/OR MANUALS PROVIDED BY THE ACCOUNTING, HUMAN CAPITAL, COMMERCIAL, METHODS AND PROCEDURES DEPARTMENTS THAT SUPPORT DAILY OPERATIONS. * SAFEGUARD, CUSTODY, AND CONTROL OF THE BRANCH'S PETTY CASH FUND, SMALL CASH BOX, DOCUMENTS, CREDIT INSTRUMENTS, AND SECURITIES ARISING FROM BRANCH OPERATIONS. * MAKE CASH DEPOSITS INTO THE SAFETY VAULT FOR CHANGE EXCHANGES OF PETTY CASH. DRAFT AND PREPARE LETTERS TO GOVERNMENT AGENCIES WHEN REQUIRED, AS WELL AS SUBMIT MEDICAL LEAVE CERTIFICATES AND COMPLETE FORM ST7 WITH THE COMPANY'S CORRESPONDING DATA AND COMPANY STAMP. * COORDINATE WITH THE STATIONERY SUPPLIER, REQUEST AUTHORIZATION FROM THE COMMERCIAL DEPARTMENT TO PLACE ORDERS, AND MAINTAIN INVENTORY CONTROL AT THE BRANCH. * ACTIVELY PARTICIPATE IN RECOVERING PENDING ITEMS (CASH, DOCUMENTS, FUNDS) FROM THE PREVIOUS DAY'S BRANCH CLOSING. * ASSIST THE SUPERVISOR IN DOCUMENT DIGITIZATION AND THEIR SUBMISSION TO RELEVANT DEPARTMENTS VIA EMAIL OR PHYSICAL MAIL. Skills and Competencies * MANAGE THE PETTY CASH REQUIRED FOR BRANCH OPERATIONS WITH THE COMPANY CONTRACTED FOR VALUE TRANSPORT SERVICES. DEPOSIT CASH INTO THE SAFETY VAULT FOR PETTY CASH EXCHANGES MADE TO CASHIERS. * RECEIVE AND REVIEW EVENING SHIFT CASH REPORTS FROM THE IMMEDIATELY PRECEDING DAY OR WEEKENDS, AND DEPOSIT FUNDS INSTANTLY INTO THE SAFETY VAULT; GENERATE THE DAILY CASH REPORT ACCORDING TO ESTABLISHED FORMATS, AND FACILITATE AND SUPPORT CASH BOX AND PETTY CASH AUDITS CONDUCTED BY THE ACCOUNTING DEPARTMENT. * PREPARE MONTHLY FILES CONTAINING CASH REGISTER RECORDS, AGREEMENTS, KIOSK TRANSACTIONS, SERVICES, CREDITS, AND CASH COUNTS; COMPARE CASH COUNTS AGAINST WITHDRAWAL TICKETS AND SEPARATE KIOSK FUNDS; THE SUPERVISOR LEAVES THE TICKET FOR CARD SALES. * SEPARATE FUNDS AND CASH SALES AMOUNTS FROM ALL CASH REGISTERS; VERIFY TOTALIZER STRIPS AND BREAK DOWN VOUCHERS IN THE CASH REPORT; VALIDATE INFORMATION INCLUDED IN THE CASH REPORT SUCH AS CASH DELIVERIES, PAPER VOUCHERS, ELECTRONIC VOUCHERS, DEBIT CARDS, CREDIT CARDS, PAYPAL, RAPPI, DIDI, RETURNS, POINTS, SERVICES, AND TOP-UPS. * VALIDATE AND ENTER CREDIT CLIENTS BY BREAKING DOWN NAME, AMOUNT, VAT, AND TOTAL INVOICE VALUE FOR DATA ENTRY. Required Technical Knowledge * BASIC ARITHMETIC BASIC ACCOUNTING PRINCIPLES IMSS FORMATS USED FOR INCIDENT REPORTING * CASH AUDITS * EXCEL, WORD, STOCKWARE, POINT-OF-SALE TERMINALS, ETC. * UNDERSTANDING OF CASHIER FUNCTION. Job Requirements * EDUCATION: COMPLETED HIGH SCHOOL DIPLOMA * TECHNICAL DEGREE IN ACCOUNTING OR RELATED FIELD WORK SCHEDULE: MONDAY THROUGH SATURDAY WORK HOURS: 9 AM TO 6 PM EMPLOYMENT TYPE: FULL-TIME, PROBATIONARY PERIOD CONTRACT DURATION: 3 MONTHS SALARY: $12,000.00 PER MONTH BENEFITS: * FREE PARKING * OPTION FOR INDEFINITE-TERM CONTRACT WORK LOCATION: ON-SITE EMPLOYMENT