Administrative Assistant

Description

Job Summary: We are seeking an Administrative Assistant for Document Management with strong organizational skills, attention to detail, and the ability to work under pressure in a dynamic environment. Key Highlights: 1. Excellent work environment 2. Opportunity to continuously learn and improve 3. Development of skills in document management and communication We’re Looking for Talent Like You! Join our team as **DOCUMENT MANAGEMENT ADMINISTRATIVE ASSISTANT CCINSHAE** Work Location: Nubes 711, Jardines del Pedregal, Álvaro Obregón, 01900 Ciudad de México, CDMX Schedule: Monday to Friday, 08:30 AM to 5:30 PM ***We Offer*** Net salary of **$12,000** **\+ Statutory benefits \+ Excellent work environment** ***Requirements*** \- Minimum 1 year of experience as an administrative assistant or similar role. \- Education: Bachelor’s degree in Administration, Psychology, Pedagogy, Computer Science, or related fields. \- Proficiency in **Excel**: Intermediate level; advanced use of data correspondence via Excel databases. \- Proficiency in **Word**: Excellent; header and footer editing. \- Experience managing databases, data entry, document uploading, and using Google Drive. \- Familiarity with editors such as **Nitro** or similar tools for document modification and correction. \- Solid understanding of basic letter-size printing formats. \- Strong desire and enthusiasm for continuous learning and improvement; excellent organizational and prioritization skills. \- Basic knowledge of **invoicing documentation** and related terminology. ***Responsibilities*** Creating and editing digital and physical documentation for deliveries, maintaining records, and reporting status to the direct supervisor. Maintaining communication channels between this department and other departments within the company. Creating backups of all processed information. Providing administrative support, including email follow-up, formal email replies, and drafting official letters both digitally and physically. Reviewing, uploading, and registering supply orders. Drafting official correspondence and letters. Reviewing delivery notes, penalties, settlement documents (finiquitos), and other general documents. Tracking each reviewed and analyzed topic. Organizing and storing information appropriately using the system operated by the department. Transmitting departmental information to other departments. Managing documents. Entering and tracking delivery planning schedules. Requesting and delivering samples for shipment to institutions. Monitoring pending and completed requests. Requesting invoices by completing a form sent to the Accounting Department. Maintaining up-to-date departmental reports. Strong appreciation for detailed and meticulous work. This department requires individuals who can remain focused on their tasks and responsibilities despite distractions, demonstrating high accountability, integrity, and problem-solving ability. We seek proactive individuals who independently identify and resolve challenges encountered in their roles. Candidates must possess exceptional attention to detail, a strong sense of urgency, frustration tolerance, and the ability to work effectively under pressure. **If you meet the Requirements, apply through this channel** Employment Type: Full-time Salary: $12,000\.00 per month Workplace: On-site employment