Administrative Assistant

Description

We Are Looking for Talent Like You! Join our team as an **ADMINISTRATIVE ASSISTANT – Document Management CCINSHAE** Work location: Nubes 711, Jardines del Pedregal, Álvaro Obregón, 01900 Ciudad de México, CDMX Schedule: Monday to Friday, 8:30 AM to 5:30 PM ***We Offer*** Net salary of **$12,000**, **\+ Statutory Benefits \+ Excellent Work Environment** ***Requirements*** \-Minimum 1 year of experience as an administrative assistant or similar role. \-Education: Bachelor’s degree in Administration, Psychology, Pedagogy, Computer Science, or related field. \-Intermediate proficiency in **Excel**: Advanced use of data correspondence via Excel spreadsheets. \-Excellent proficiency in **Word**: Header and footer editing. \-Experience managing databases, data entry, document uploading, and Google Drive usage. \-Proficiency with editors such as **Nitro** or similar tools for document modification and correction. \-Solid understanding of basic letter-size printing formats. \-Strong desire and enthusiasm for continuous learning and improvement. Excellent organizational and prioritization skills. \-Basic knowledge of **Billing** documentation and related terminology. ***Responsibilities*** Creation and editing of digital and physical documentation for deliveries, including recordkeeping and status reporting to the direct supervisor. Maintaining communication channels between the department and other company departments. Creating backups of all processed information. Administrative support including: email follow-up, formal email replies, and drafting official letters digitally and physically. Reviewing, uploading, and registering supply orders. Drafting official documents and letters. Reviewing delivery notes, penalties, settlement documents, and general documentation. Tracking each reviewed and analyzed topic. Proper organization and storage of information using the department’s operational system. Transmitting departmental information to other departments. Document administration. Inputting and tracking delivery planning. Requesting and delivering samples for shipment to institutions. Monitoring ongoing and completed requests. Requesting invoices by completing a standardized form sent to the Accounting Department. Maintaining updated departmental reports. Attention to detail and meticulous work ethic. This department requires individuals who can remain focused on their tasks and responsibilities despite distractions, demonstrating high accountability, integrity, and problem-solving ability. We seek proactive individuals who independently identify and resolve challenges encountered in their roles. Candidates must possess exceptional attention to detail, a strong sense of urgency, frustration tolerance, and the ability to work effectively under pressure. **If you meet the Requirements, apply through this channel** Employment type: Full-time Salary: $12,000\.00 per month Workplace: On-site employment