Bilingual Executive Assistant

Description

Position Summary: HOGAN LOVELLS seeks a Bilingual Executive Assistant to support legal operations, manage documentation, coordinate schedules and travel, and maintain confidentiality. Key Highlights: 1. Experience working at law firms and handling current technology. 2. Billing management, calendar management, and travel coordination. 3. Maintenance of confidentiality and adaptability to change. HOGAN LOVELLS, a leading global law firm, is seeking: **Bilingual Executive Assistant** **Requirements** **Education:** Completed bachelor's degree. **Languages:** Advanced English (spoken and written) – MANDATORY. **Experience:** Minimum 2 years of experience, preferably gained at law firms. **Competencies:** Typing speed (60 words per minute), excellent grammar (spelling, proper punctuation), communication, attention to detail, organization, information analysis, multitasking, flexible attitude, adaptability to changing assignments and priorities. **Knowledge:** Proficiency with current technology and social media, time entry in portals, billing experience (including electronic invoicing), Microsoft Office proficiency, and professional presentation. **Key Responsibilities** Accurately transcribe handwritten materials and/or dictations. Maintain attorney\-client contact information and other relevant data in the Firm’s client contact database program. Schedule appointments and maintain calendars for timekeepers. Enter, review, edit, and close time entries via the Firm’s web-based time entry system, adhering to Firm standards. Handle monthly client billing (paper and electronic invoicing). Coordinate travel arrangements through the internal Travel Department. Open new matters and generate client conflict checks. Prepare responses to annual and/or supplementary audit letters. Print and organize various documents received in different formats, including emails, email attachments, and documents of various types. Answer telephone calls and relay messages accurately; organize videoconferences and set up calls. Responsible for maintaining the highest level of confidentiality regarding all Firm and client information, records, and files, both inside and outside the Firm. Review travel expenses and enter invoices for reimbursement. Prepare forms and create new documents according to Firm practices. Willingness and availability to provide additional support and perform extra work. If you meet these qualifications, please send your CV to the email address provided. Employment Type: Full-time Salary: $26,000\.00 \- $30,000\.00 per month Benefits: * Major medical expense insurance * Life insurance Work Location: On-site employment