Browse
···
Log in / Register
Job Summary: Administer and coordinate project execution, ensuring compliance with scope, schedule, budget, quality, and remote resource coordination. Key Highlights: 1. Project administration and coordination with goal achievement. 2. Remote project management with occasional on-site interaction. 3. Collaboration with clients and teams for successful project execution. **Job Objective** ----------------------- Administer and coordinate the execution of assigned projects, ensuring compliance with defined scopes, schedules, budgets, quality standards, and deliverables. Responsible for coordinating necessary resources for proper project execution, as well as operational, administrative, and documentary follow-up throughout the project lifecycle. Project monitoring and control are conducted primarily remotely using digital tools and distance communication. On-site presence is considered only exceptionally, when project conditions require it and with prior justification. **Main Responsibilities** --------------------------------- ### **Project Execution and Administration** * Administer execution of assigned projects in accordance with approved scope, schedule, and budget. * Coordinate activities required to fulfill each project phase. * Conduct daily progress tracking, identifying deviations and proposing corrective actions. * Ensure proper implementation of technical, operational, and administrative guidelines defined for each project. ### **Resource Administration** * Coordinate and supervise personnel assigned to the project. * Manage availability of materials, tools, and required resources. * Track usage of assigned resources, ensuring their appropriate application. * Support project cost and expense control, promptly reporting any deviations. ### **Interaction with Clients and Stakeholders** * Serve as the operational point of contact with the client during project execution. * Address requirements, clarifications, and issues arising during project execution remotely or on-site as applicable. * Participate in follow-up meetings and report project status to the Project Coordinator. * Timely escalate critical situations or issues. ### **Documentation and Reporting** * Manage project documentation, including evidence, progress reports, and deliverables. * Ensure project information is complete, up-to-date, and accessible. * Document incidents, changes, and lessons learned. * Record activities performed outside regular working hours when applicable, in accordance with internal guidelines. ### **Compliance and Safety** * Ensure project execution complies with internal policies, applicable regulations, and client requirements. * Verify assigned personnel comply with established safety and access guidelines. * Coordinate with internal departments to fulfill administrative and safety requirements. **Job Requirements** ------------------------- ### **Academic Qualifications** * Engineering, bachelor’s degree, or technical program related to the area’s specialty. * Project management training or certification is desirable. ### **Experience** * Minimum 3 years’ experience in project execution and administration. * Experience coordinating projects with operational teams and execution tracking, including occasional field interaction. * Experience handling client relations during project execution. ### **General Knowledge** * Project administration and tracking. * Basic control of costs, timelines, and resources. * Preparation and control of documentation and reports. * Use of project tracking and control tools. * Knowledge of regulations and processes applicable to projects. ### **Skills and Competencies** * Organization and attention to detail. * Coordination and tracking capability. * Effective communication with teams and clients. * On-site problem resolution. * Working under pressure and meeting deadlines. * Operational adaptability and flexibility. ### **Performance Indicators (KPIs)** * Project delivery timeline compliance. * Cost control within the allocated budget. * Client satisfaction level during execution. * Quality and timeliness of delivered documentation. * Reduction of operational incidents during execution. Authority Scope and Decision-Making The authority scope of this position is limited to the functions described in this profile. Any decision involving impact on scope, costs, timelines committed to the client, contractual conditions, or significant operational risks must be escalated to the appropriate hierarchical level for validation and authorization. ### **May Decide:** * Daily project tracking. * Remote coordination of activities. * Management of operational incidents. ### **May Propose / Coordinate:** * Operational adjustments without contractual impact. * Exceptional on-site presence. ### **Must Escalate:** * Changes to committed scope, cost, or timeline. * Extraordinary client requirements. ### **Internal Organizational Relationships** * **Reports to:** Project Coordinator. * **Coordinates with:** Operational managers, administrative departments, logistics, procurement, and other involved areas. * **Interacts with:** Clients, suppliers, and contractors during project execution. ### **Job Conditions** * **Work Location:** Office-based, with on-site presence only exceptionally and when required by the project, with prior justification. * **Working Hours:** Flexible, aligned with operational windows and client requirements. * **Availability:** To handle activities outside regular working hours when required by the project, with administrative recording and traceability.
